Upkeep Papers

Category

Workshop and tools

Inventories, service logs and the working paperwork a small workshop, a trade or a van actually runs on.

A workshop generates two kinds of paper: the record of what you own and what condition it is in, and the record of the work that went out of the door. These sheets cover both, and they are deliberately blank — inspection regimes and record-keeping duties differ by country, so none of them prints an interval or a pass mark.

Tool and Equipment Inventory

Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.

WT-01 1 page

Workshop Equipment Service Log

Keep a per-machine service history for fixed workshop equipment, so the consumable part numbers and the last service date live with the machine.

WT-02 1 page

Ladder and Access Equipment Check

Keep a numbered register of every ladder, step and tower on site and a dated grid showing when each one was last looked over.

WT-03 2 pages

Portable Appliance Inspection Record

Keep one register of the portable electrical equipment you are responsible for, with a dated line each time an item is checked and by whom.

WT-04 2 pages

Job Sheet

Capture a job while you are still standing in it: what was asked for, what was done, what went into it and how long it took.

WT-05 2 pages

Work Order and Materials Record

Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.

WT-06 2 pages

Stock Take Sheet

Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.

WT-07 1 page

Equipment Loan Register

Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.

WT-08 1 page

Van Daily Check Sheet

Give a driver one sheet per vehicle per day, with enough room to describe a defect properly instead of ticking a box nobody reads.

WT-09 2 pages

Petty Cash Sheet

Keep a small cash float straight: every movement on one line, a running balance down the page, and a count at the end that either matches or does not.

WT-10 1 page

Elsewhere in the library

Other categories

Property records

The paperwork that covers the whole building — service history, registers, warranties and the seasonal rounds.

10 sheets

Home systems

Heating, hot water, ventilation, drainage and water supply — the fixed systems that need servicing on a schedule.

13 sheets

Safety checks

Alarm tests, extinguisher checks and the records that prove they happened.

2 sheets

Outdoor machines

Mowers, saws, generators, washers, compressors and tractors — hour-based servicing and the part numbers you can never find.

8 sheets

Vehicles

Cars, motorcycles, motorhomes, trailers and boats — service history, schedules and pre-use inspections.

8 sheets

Water and pools

Pools, hot tubs and private water supplies — chemistry logs and test records.

2 sheets

Rental property

Maintenance logs, periodic inspections and changeover checklists for let property.

3 sheets

Pets and animals

Vaccination and health records, sitter instructions and the emergency details somebody else would need if you were not there.

9 sheets

Trailers and marine

Trailers, horseboxes, caravans and boats — annual service records, pre-use inspections and the towing figures you should never be guessing at.

9 sheets

Cleaning and routines

Cleaning schedules, rotas, deep-clean checklists and the dated records a cleaning routine is supposed to leave behind.

9 sheets

Moving and buying

The paperwork of changing address — moving, viewing, snagging, renovating and switching the supplies over.

9 sheets

Garden and growing

Sowing plans, plot layouts, greenhouse logs, compost records and fruit tree histories — blank wherever the answer depends on where you garden.

5 sheets