Job Sheet
Capture a job while you are still standing in it: what was asked for, what was done, what went into it and how long it took.
WT-05 2 pages
Workshop and tools · WT-06
Work Order and Materials Record
A free printable work order template for a multi-day job — tasks, materials ordered and delivered, deliveries checked in, and variations as they arise.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.
Who it is for
Small builders, contractors, maintenance teams, site supervisors and anyone running work that spans several days and more than one delivery.
How to use it
- Open one sheet per work order and write the agreed scope at the top.
- Break the job into tasks with an owner and a start and finish date.
- Log every order with its order number, then tick it in when it is delivered and record who checked it.
- Write each variation on the day it comes up, with who asked for it and who agreed it.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
What counts as a variation?
Anything asked for that was not in the scope you wrote at the top — extra work, a changed specification, or a task removed. Writing it down on the day, with names, is what makes it recoverable later.
Does recording a variation here make it agreed?
No. It is a record that the conversation happened and who was in it. It is not an agreement in itself and it does not replace one.
Related sheets
Stock Take Sheet
Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.
WT-07 1 page
Contractor and Tradesperson Log
Remember who did what, what it cost, and who was worth calling back — and have a dated record if a dispute ever starts.
PR-05 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.