Job Sheet
Capture a job while you are still standing in it: what was asked for, what was done, what went into it and how long it took.
WT-05 2 pages
Workshop and tools · WT-06
Work Order and Materials Record
A free printable work order template for a multi-day job — tasks, materials ordered and delivered, deliveries checked in, and variations as they arise.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.
Who it is for
Small builders, contractors, maintenance teams, site supervisors and anyone running work that spans several days and more than one delivery.
How to use it
- Open one sheet per work order and write the agreed scope at the top.
- Break the job into tasks with an owner and a start and finish date.
- Log every order with its order number, then tick it in when it is delivered and record who checked it.
- Write each variation on the day it comes up, with who asked for it and who agreed it.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A longer form for a job that runs over several days — the tasks, the materials ordered and delivered, and the variations that always appear once the work has started.
Variations, in writing, the same day. Write variations down the day they are agreed, and note who agreed them. A variation recorded here is evidence that the conversation happened; it is not itself an agreement, and it does not replace one.
Write-on lines: Work order no. · Raised by · Date raised · Target completion · Client · Site address · Site contact
Scope of work as agreed
Ruled lines
Tasks
Table, 8 rows: Task · Assigned to · Start · Finish · Done · Notes
Page 2
Materials ordered and delivered
Table, 8 rows: Ordered · Material · Qty · Supplier · Order no. · Delivered · Checked by
Variations and additional work
Table, 8 rows: Date · Variation · Requested by · Agreed by · Effect on time · Cost
Questions
What counts as a variation?
Anything asked for that was not in the scope you wrote at the top — extra work, a changed specification, or a task removed. Writing it down on the day, with names, is what makes it recoverable later.
Does recording a variation here make it agreed?
No. It is a record that the conversation happened and who was in it. It is not an agreement in itself and it does not replace one.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Handyman Job Sheet
Every task on the customer's list, ticked off as it is done.
JS-153 Form PDF Excel Online
Maintenance Work Order Form
Who raised the order, when, and against which asset or location.
JS-155 Form PDF Excel Online
Renovation Materials Order and Delivery Tracker
Every order placed, with the supplier, item, quantity and unit price.
RD-796 Tracker PDF Excel Online
