Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
WT-01 1 page
Workshop and tools · WT-26
Hand Tool Condition Check Sheet
A free printable hand tool check sheet: a toolbox or board listed once, checked round by round for loose handles, mushroomed heads, sprung jaws and worn insulation.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Catch the split hammer handle and the sprung spanner before they fail in someone's hand. Every tool withdrawn, dressed or repaired is logged with what was done.
Who it is for
Maintenance teams, fitters, electricians, school and college workshops and anyone responsible for a shared toolbox or shadow board.
How to use it
- List the tools once, with an ID mark for each where you use them.
- At each round, write the date at the head of a column and mark every tool OK, D, R or W.
- Use the list at the top of the sheet for what counts as a fault.
- Log every tool marked D, R or W on page 2, with what was done and when it came back.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: The hand tools in one toolbox, bag or board written down once, then checked round by round for loose handles, mushroomed heads, sprung jaws, damaged insulation and worn tips.
What counts as a fault. Handles split, loose or taped up. Striking faces mushroomed, chipped or cracked. Jaws or teeth sprung, worn or slipping. Insulation cut, cracked or worn through. Blades and tips chipped, bent or blunt. If you would not hand it to someone else, it is out of use until it is dressed, repaired or replaced.
Write-on lines: Owner or team · Toolbox, bag or board ID · Location · Check every
Tools and check rounds — date each round; mark OK, D to dress, R to repair, W withdrawn
Also printed: Tool, type and size · ID mark · Date · Checked by
Page 2
Tools and check rounds, continued — same rounds and dates as page 1
Also printed: Tool, type and size · ID mark
Withdrawn, dressed or repaired — every tool marked D, R or W
Table, 7 rows: Date · Tool and ID · Fault found · Done · By · Back in use
Questions
How often should hand tools be checked?
No interval is printed, because it depends on how hard the tools are used and what for. Many people look a tool over every time they pick it up and do a full round on a set date; write yours in the Check every box.
What does dressing a tool mean?
Grinding or filing a mushroomed striking face or a damaged edge back into shape, as on a cold chisel or a punch. A tool that cannot be dressed safely, or a cracked one, is replaced instead.
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