Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
WT-01 1 page
Workshop and tools · WT-08
Equipment Loan Register
A free printable equipment loan register — item, ID number, borrowed by, date out, due back, date returned and the condition it came back in.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
Who it is for
Workshops, schools, clubs, film and theatre stores, churches, community workshops, site stores and anyone whose kit gets borrowed.
How to use it
- Keep the register where the equipment leaves from, not in an office.
- Record the item's own ID or asset number as well as its name.
- Fill in the due-back date at the moment of the loan, not afterwards.
- Check the item over when it returns and write the condition down before it goes back on the shelf.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why record an ID number as well as the item name?
Because 'the drill' is not a record. Where several items are the same model, only a number tells you which one went out and which one came back damaged.
Does a signature here make someone liable for damage?
No. It records that they took the item and that it was checked when it came back. Who bears the cost of damage is a matter for whatever terms you have with the borrower, which is a separate document.
Related sheets
Workshop Equipment Service Log
Keep a per-machine service history for fixed workshop equipment, so the consumable part numbers and the last service date live with the machine.
WT-02 1 page
Appliance and Equipment Register
Collect the numbers you can never find when something breaks: model and serial numbers, install dates, and when the warranty runs out.
PR-03 2 pages
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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