Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
WT-01 1 page
Workshop and tools · WT-27
Tool Control and End-of-Job Tool Count
A free printable tool control sheet: a toolkit counted out before each job and back in after, with missing tool reports and a regular audit of the whole kit.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Make sure no spanner is left inside a machine, an engine bay or a panel when it is closed up. Every count is signed, and every missing tool has a recorded search.
Who it is for
Maintenance teams, aircraft and vehicle technicians, and anyone working where a forgotten tool can damage a machine or hurt someone.
How to use it
- Fill in the kit's ID, the number of items in it and where its inventory is kept.
- Count the kit out before each job and back in before anything is closed up, run or handed back.
- If the counts differ, stop, search, and record it as a numbered missing tool report on page 2.
- Audit the whole kit against its inventory on the round you set.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: One toolkit counted out before each job and back in before anything is closed up, with a record of the search whenever a tool does not come back, and the regular audit of the kit.
Stop, search, record. If the count in does not match the count out, stop before anything is closed up, run or handed back, and search the work area, the machine and the kit. Record the search on page 2. Who can release a job while a tool is still missing is set by your own procedure, not by this sheet.
Write-on lines: Kit or board ID · Location · Items in the kit · Shadowed or foamed? · Inventory kept in
Job counts — one line per job; count by the kit's own inventory
Table, 20 rows: Date · Job or machine · Technician · Out · In · All back · Checked by · Report
Page 2
Missing tool reports — number each one and write the number in the Report column
Table, 4 rows: No. · Date · Tool and ID · Last seen · Searched · Found? · Job · Reported to
Kit audits — the whole kit against its inventory, on the round you set
Table, 4 rows: Date · Audited by · Count · Missing · Damaged · Replaced · Initials
Questions
Why count tools in and out at all?
A tool left inside a machine, an engine or an electrical panel can damage it when it starts, or hurt the next person who opens it up. A count before closing up catches it while the covers are still off.
What if a tool cannot be found?
Who can release the job is set by your own procedure. The sheet records the search, where the tool was last seen, whether the job was released or held and who was told, so the decision is written down.
Related sheets
Equipment Loan Register
Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
WT-08 1 page
Hand Tool Condition Check Sheet
Catch the split hammer handle and the sprung spanner before they fail in someone's hand. Every tool withdrawn, dressed or repaired is logged with what was done.
WT-26 2 pages
Asset Register
Record what the business owns rather than what is in the shed: a numbered list with cost and disposal, which is what an insurer or an accountant asks for.
WT-13 1 page
