Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
GF-01 1 page
Category
Running costs and fleet
Per-fill fuel and cost records, kept unit-neutral so the same sheet works wherever you buy fuel and whatever your odometer reads in.
A vehicle's running cost is invisible until it is written down one fill at a time, and a change in fuel consumption is often the earliest warning that something mechanical is wrong. These sheets print no units and no norms — you declare the units at the top of the page and the numbers become yours.
Sheets in Running costs and fleet
Vehicle Mileage Log
Keep a contemporaneous mileage record in the vehicle, which is the kind that stands up, rather than one reconstructed at the year end.
GF-02 1 page
Load and Delivery Manifest
Give a driver one sheet showing the whole run, with a signature line per drop and a place to record refusals and returns.
GF-03 1 page
Fleet Vehicle Register
See the whole fleet on one page, so a vehicle nobody has looked at for a year stops being invisible and every renewal date sits where you can find it.
GF-04 1 page
Vehicle Off-Road and Downtime Log
Show what a vehicle actually costs in lost availability, not just in invoices, and make a vehicle that keeps going off the road obvious in writing.
GF-05 1 page
Driver Hours and Rest Record
Keep a plain written record of when a driver started, stopped and rested, so the week can be checked against whatever limits apply to you.
GF-06 1 page
Fleet Service Schedule Planner
See every renewal for every vehicle at once, so nothing is discovered the week after it lapsed or the morning a vehicle is needed.
GF-07 1 page
Toll and Parking Expense Log
Capture the road costs that never reach the fuel log, so an expense claim can be assembled from a record rather than from a pocketful of tickets.
GF-08 1 page
EV Charging Cost Log
Build a real picture of what an electric vehicle costs to run, and show the gap between home and public charging in your own figures.
GF-09 1 page
Vehicle Hire and Loan Record
Settle the awkward conversation before it happens, by recording the odometer, the fuel and the condition with both people present at handover and return.
GF-10 1 page
Wheel Nut Re-Torque Check Record
Prove every refitted wheel was checked again once it had settled, and say who checked it. The wrench, its calibration and your own torque figures sit at the top, so every check is made against the right numbers.
GF-11 1 page
Fleet Defect Tracking and Sign-Off Register
Keep every reported defect open on one register until it is repaired and signed roadworthy. A count of the open lines at each review shows what is still waiting.
GF-12 1 page
Brake Performance Test Record
Record each inspection's brake result axle by axle, with the method and the load at test. The required efficiencies are written in from your own standard, so the result can be checked later.
GF-13 1 page
Fleet Tyre Age and Date Code Register
Find old tyres before they reach a steered axle or pass your own age limit. One sheet per vehicle, read position by position from the sidewall date codes.
GF-14 1 page
Fleet Safety Recall Register
Show when each vehicle and item was checked for recalls, and how every open one was put right. The checks that found nothing are on it too.
GF-15 2 pages
Fleet Penalty Notice and Driver Nomination Log
Answer every notice for a company vehicle before its deadline, with proof of who was driving. One line per notice shows what is still open and who has been told.
GF-16 1 page
Grey Fleet Vehicle and Driver Check Record
See that every own car used for work has been checked against your policy before it is used. The register shows at a glance who is approved and whose insurance or test runs out next.
GF-17 1 page
Low Emission Zone Fleet Compliance Register
See which vehicles a clean air or low emission zone would charge before they are sent in. The plan on page two turns each charged vehicle into a decision: replace, retrofit, re-route or pay.
GF-18 2 pages
Diesel Exhaust Fluid and Emission Warning Log
See a change in a vehicle's exhaust fluid use early, while it is still a number on a page. Every warning lamp sits on the same sheet, so a fault and a fall in use can be read together.
GF-19 2 pages
Walkaround Check Effectiveness Review
Find out whether daily walkaround checks are catching what they should. A defect a driver could have seen but nobody reported points at the check, not the vehicle.
GF-20 2 pages
Annual Test and Roadside Prohibition History
Keep every test result and roadside outcome in one history, not a drawer of certificates. Counted together, first-time passes and prohibitions show how well the maintenance is working.
GF-21 2 pages
Elsewhere in the library
Other categories
Property records
The paperwork that covers the whole building — service history, registers, warranties and the seasonal rounds.
26 sheets
Home systems
Heating, hot water, ventilation, drainage and water supply — the fixed systems that need servicing on a schedule.
28 sheets
Safety checks
Alarm tests, extinguisher checks and the records that prove they happened.
24 sheets
Outdoor machines
Mowers, saws, generators, washers, compressors and tractors — hour-based servicing and the part numbers you can never find.
23 sheets
Vehicles
Cars, motorcycles, motorhomes, trailers and boats — service history, schedules and pre-use inspections.
23 sheets
Water and pools
Pools, hot tubs and private water supplies — chemistry logs and test records.
14 sheets
Rental property
Maintenance logs, periodic inspections and changeover checklists for let property.
17 sheets
Pets and animals
Vaccination and health records, sitter instructions and the emergency details somebody else would need if you were not there.
33 sheets
Trailers and marine
Trailers, horseboxes, caravans and boats — annual service records, pre-use inspections and the towing figures you should never be guessing at.
31 sheets
Workshop and tools
Inventories, service logs and the working paperwork a small workshop, a trade or a van actually runs on.
32 sheets
Cleaning and routines
Cleaning schedules, rotas, deep-clean checklists and the dated records a cleaning routine is supposed to leave behind.
10 sheets
Moving and buying
The paperwork of changing address — moving, viewing, snagging, renovating and switching the supplies over.
12 sheets
Garden and growing
Sowing plans, plot layouts, greenhouse logs, compost records and fruit tree histories — blank wherever the answer depends on where you garden.
37 sheets
Exotic and small pets
Husbandry records for reptiles, amphibians, fish, small mammals and birds — the readings, feeds and weights that keep an animal well.
26 sheets
Trade job forms
The sheet that goes out in the van: what was quoted, what was fitted, what it took and what the customer signed.
40 sheets
Garage and vehicle workshop
Job cards, parts, road tests and the paperwork that follows a car through a workshop from booking in to handing back.
42 sheets
Professional drivers
Shifts, runs, checks and hours — for the people whose office is a vehicle.
38 sheets
Warehouse and logistics
Goods in, picked, packed, counted and despatched — the paper trail down the aisle.
25 sheets
Hotels and guest accommodation
Rooms turned round, guests arrived, faults reported and the shift handed over.
25 sheets
Restaurants and bars
Prep done, tables planned, lines cleaned, waste counted and the till cashed up.
28 sheets
Retail shop floor
The till, the stockroom, the shelf edge and the routines that open and close the door.
25 sheets
Food production and artisan makers
Batches made, yields counted and where every ingredient came from.
30 sheets
Caravan parks and campsites
Pitches let, hook-ups metered, blocks cleaned and the site walked.
20 sheets
Salon and studio
What was done to whom, with what, and what they said about it last time.
25 sheets
Music and performance
The gig booked, the stage plotted, the set played and the show reported.
34 sheets
Studio crafts and making
Firings, cuts, pours and settings — written down so the good one can be repeated.
35 sheets
Motorsport and track days
Setup, times, tyres and fuel — the numbers that make the next session faster.
20 sheets
Sports clubs by sport
Team sheets, scorebooks, training plans and the club admin behind a fixture.
30 sheets
Faith and community groups
Rotas filled, halls booked, collections counted and volunteers looked after.
25 sheets
IT and office systems
What kit exists, who has it, whether the backup ran and when the licence expires.
20 sheets
Self storage and removals
Units let, keys issued, payments tracked and loads moved.
15 sheets
Livestock and smallholding
Flock and herd records, medicine and movement books, and the application records that have to be produced when somebody asks.
71 sheets
Craft and making
Project planners, stash inventories and machine logs — for quilting, sewing, printing, modelling and selling what you make.
15 sheets
Photography and media
Shot lists, kit inventories and job records — for getting the shot, insuring the kit and finding out what the work actually pays.
10 sheets
Outdoor pursuits
Logbooks and trip plans for time spent outdoors — dives made, water paddled, rounds played.
33 sheets
Vehicle buying and selling
Sheets for the hour you spend standing in front of a car you are thinking of buying, and for comparing it afterwards with the others you saw.
19 sheets
Beekeeping
Inspection records for hives and colonies, built so this week's visit can be read against the last three.
21 sheets
Equine records
Due-date charts and care records for horses and ponies, with the intervals left blank for the ones your own farrier, vet and dentist give you.
33 sheets
Access and visitor control
Visitor sign-in pages and key registers — who is in the building, who let them in, and what has not come back.
14 sheets
Incident and first aid records
Kit checks, expiry dates and restocking — dated on paper and signed by whoever actually did them.
10 sheets
Hobby and craft logbooks
Logbooks for the things people do for the love of it, built to hold hours, conditions and the incident nobody wants to reconstruct from memory.
10 sheets
Food preservation and pantry
What is on the shelf, how much of it you want there, and what needs reordering before the recipe stops.
10 sheets
Growing results and crops
What seed you actually have, whether it still germinates, and what the plot really produced.
20 sheets
Premises and facilities checks
The dated, initialled rounds that show a space was actually attended to rather than merely meant to be.
11 sheets
Fitness and training
Session logs and equipment records for training — what you did, and what your kit has done.
10 sheets
Collecting and valuables
Itemised records for collections and valuables — what you own, what it cost, and what can be evidenced about it.
11 sheets
Office and committee
The paperwork a committee, a small office or a one-person project runs on — minutes, agendas, actions, decisions, risks and issues.
13 sheets
Invoicing and money
The money paperwork a one-person business runs on — invoices, estimates, receipts, orders, price lists and the sheets that show what a job really cost.
24 sheets
Staff records
The records a small employer actually needs: hours, leave, rotas, reviews, training and the two checklists that make starting and leaving orderly.
15 sheets
Site and construction
Permits, method statements, diaries and inspection registers for building sites, yards and anywhere work is done under control.
15 sheets
Classroom and childcare
Blank sheets for a classroom, a tutor, a club or an evening's babysitting — registers, marks, seating, reading and trips.
14 sheets
Clubs and teams
The paperwork a sports club, a society or a village hall committee runs on — members, subs, kit, duties, scores and fixtures.
13 sheets
Blank and universal
Sheets with no subject at all — blank logs, blank checklists, tally sheets and report forms you head yourself.
12 sheets
Kitchen and catering
Records for a working kitchen — what a dish costs, what was made from which batch, what was checked, cleaned and thrown away.
30 sheets
Travel and trips
Two sheets for going somewhere: a packing list you write once and reuse, and a road trip planned day by day.
10 sheets
