Petty Cash Sheet

What this sheet is for

Keep a small cash float straight: every movement on one line, a running balance down the page, and a count at the end that either matches or does not.

Who it is for

Workshops, small businesses, site offices, clubs, committees, schools and anyone responsible for a cash tin somebody else pays into.

How to use it

1. Write the float and who holds it at the top, and start the first line with the opening balance.
2. Enter every movement on the day it happens, in or out, and carry the balance down.
3. Tick the receipt column only when the receipt is actually attached.
4. Count the cash at the end of the period, complete the reconciliation, and file the sheet with its receipts.

What is on the sheet

The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.

Questions

Is this an accounting document?

It is a record of cash movements and nothing more. How petty cash must be recorded, authorised and retained differs by country and by organisation, so this sheet does not attempt to tell you — check what applies to yours and keep the receipts with it.

What is the difference column for?

For the gap between the closing balance on paper and the cash actually counted. Writing a difference down, even a small one, is the whole point of reconciling — a sheet that never shows one usually means nobody is counting.

How many lines should one sheet cover?

One period, whatever a period means to you — a week, a month, or until the sheet is full. Reconcile and start a new one rather than continuing a balance across a gap.