Workshop and tools · WT-10

Petty Cash Sheet

A free printable petty cash sheet — date, description, money in, money out and a running balance, with a reconciliation block at the foot of the page.

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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 118 kB US Letter 118 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Keep a small cash float straight: every movement on one line, a running balance down the page, and a count at the end that either matches or does not.

Who it is for

Workshops, small businesses, site offices, clubs, committees, schools and anyone responsible for a cash tin somebody else pays into.

How to use it

Write the float and who holds it at the top, and start the first line with the opening balance.
Enter every movement on the day it happens, in or out, and carry the balance down.
Tick the receipt column only when the receipt is actually attached.
Count the cash at the end of the period, complete the reconciliation, and file the sheet with its receipts.

What is on the sheet

One page, top to bottom:

Printed under the title: A cash book page for a small float: money in, money out, a running balance, and a reconciliation at the foot that says whether the cash in the tin matches the paper.

A record, not advice. This is a record sheet, not accounting advice. How cash has to be recorded, authorised and kept differs by country and by organisation — check what applies to yours and keep the receipts with the sheet.

Write-on lines: Organisation / department · Float held by · Period from · to · Sheet no.

Table, 10 rows: Date · Ref · Description · In · Out · Balance · Receipt · Signed

Reconciliation — at the end of the period

Write-on lines: Opening balance · Total in · Total out · Closing balance · Cash counted · Difference · Counted by · Date

Questions

Is this an accounting document?

It is a record of cash movements and nothing more. How petty cash must be recorded, authorised and retained differs by country and by organisation, so this sheet does not attempt to tell you — check what applies to yours and keep the receipts with it.

What is the difference column for?

For the gap between the closing balance on paper and the cash actually counted. Writing a difference down, even a small one, is the whole point of reconciling — a sheet that never shows one usually means nobody is counting.

How many lines should one sheet cover?

One period, whatever a period means to you — a week, a month, or until the sheet is full. Reconcile and start a new one rather than continuing a balance across a gap.