Workshop and tools · WT-09

Van Daily Check Sheet

A free printable van daily check sheet — a driver's walk-around covering tyres, lights, fluids and load security, with a defect box and a signature.

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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 58 kB US Letter 58 kB

Fill it in type and save

A4 108 kB US Letter 108 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Give a driver one sheet per vehicle per day, with enough room to describe a defect properly instead of ticking a box nobody reads.

Who it is for

Van drivers, small fleets, trades running a vehicle, hire firms and anyone who wants a dated record of the state a vehicle was in that morning.

How to use it

Walk round the vehicle in the order the list is written, starting at the driver's door.
Tick each item you actually checked — a tick you did not earn makes the whole sheet worthless.
Describe any defect in the box below, and say whether it is new or already known.
Record who you reported it to and whether the vehicle was taken out of use.
Sign and date it, and keep the sheets in order.

What is on the sheet

2 pages, in this order:

Page 1

Printed under the title: The driver's walk-around: one sheet per vehicle per day, with room to describe a defect properly instead of ticking a box and hoping somebody reads it.

Walk-around rules differ by country. What a driver has to check before a journey, how it must be recorded and how long the record has to be kept differ by country and by the class and use of the vehicle. Check what applies to you. This is a blank walk-around record: it sets no standard, and completing it does not demonstrate compliance with anything.

Write-on lines: Vehicle · Registration · Fleet no. · Date · Driver · Odometer start · Odometer end · Trailer / plant

Walk-around — tick each item checked · describe anything wrong below

Tyres — condition, damage and pressure
Wheels, nuts and fixings
Lights, indicators and reflectors
Brake lights and reversing light
Mirrors, glass and view of the road
Wipers and washers
Horn and warning devices
Warning lights and gauges
Engine oil level
Coolant level
Screen wash level
Fuel or charge level and filler cap
Brakes and parking brake
Steering and suspension
Seat, belts and head restraints
Doors, locks and load area
Load secured and within limits
Battery, leads and connections
Leaks or fluid under the vehicle
Bodywork, bumpers and mudguards
Number plates clean and readable
Height marker where one is fitted
Tail lift or ramp where fitted
Spare wheel or tyre kit present
Safety kit carried and in date
Documents carried for the journey

Page 2

Defects and damage found

Table, 6 rows: Where on the vehicle · Defect or damage · New or known · Reported to · Time

Write-on lines: Any defect found today? · Vehicle taken out of use? · Reported to

Signature strip: Driver signature · Print name · Date

Ruled lines: Notes

Questions

Am I required to do a daily walk-around?

That depends entirely on where you are and what the vehicle is used for. Driver check duties, how they must be recorded and how long records must be kept differ by country and by the class and use of the vehicle. Check what applies to you — this sheet does not set the rule.

What should happen when a defect is found?

Report it, record who you reported it to, and record whether the vehicle was taken out of use. The sheet gives you a place for all three. Whether a particular defect means the vehicle should not be driven is a judgement for you and whoever is responsible for the vehicle.

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