Invoice Sheet
Write an invoice by hand when you need one, in a layout that leaves room for whatever your country requires rather than assuming a set of fields.
IM-01 1 page
Category
Invoicing and money
The money paperwork a one-person business runs on — invoices, estimates, receipts, orders, price lists and the sheets that show what a job really cost.
Every sheet in this category is blank on purpose. What an invoice or a receipt must show, what tax applies, what wording is required and how long anything has to be kept differ by country, by trade and by whether you are registered for a sales tax. None of these sheets states a requirement, prints a tax rate or calculates tax, and none of them is accounting or tax advice — check what applies where you are and fill in the blank lines accordingly.
Sheets in Invoicing and money
Estimate and Quotation Sheet
Price a job in writing, with the exclusions written down, so both sides know what was and was not covered before the work starts.
IM-02 1 page
Deposit and Payment Receipt
Give a receipt for money taken and keep an identical copy, with the balance still owed written on both halves.
IM-03 1 page
Price List Sheet
Publish your prices with the inclusions spelled out beside them, which is what stops the conversation about what was and was not covered.
IM-04 1 page
Purchase Order Sheet
Put an order in writing so the delivery note and the invoice can both be checked against what was actually agreed.
IM-05 1 page
Sales Record Sheet
Keep one line per sale as it happens, with the payment recorded beside it, so the month adds up from something written on the day.
IM-06 1 page
Invoice and Payment Tracker
See at a glance which invoices are out, which are late and when each was last chased, which is the information that actually gets invoices paid.
IM-07 1 page
Daily Takings and Cash Reconciliation
Cash up consistently and record the difference every day, which is how a problem gets noticed in a week rather than in an audit.
IM-08 1 page
Expenses Claim Form
Claim money spent on somebody else's behalf in a form that ties each line to a numbered receipt and gets signed off.
IM-09 1 page
Budget Tracker Sheet
Set a budget out on paper and record what actually happened next to it, so the gap is visible line by line rather than only at the bottom.
IM-10 1 page
Job Costing Sheet
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
IM-11 1 page
Customer Record Card
Keep one card per customer so the history of what was done, what it cost and when the next visit is due lives in one place.
IM-12 1 page
Cash Float and Till Count Sheet
Count a drawer properly and record the variance, so a pattern of small differences becomes visible instead of being quietly absorbed.
IM-13 1 page
Job Completion and Sign-Off Form
Get the customer's signature that the work is done while you are still standing there, with anything outstanding written down rather than remembered differently.
IM-14 2 pages
Debt Repayment Record
Get every debt onto one page with the real figures from the statements, and keep a record of what has actually been paid off.
IM-15 2 pages
Accounting Ledger Sheet
Keep a plain, readable record of one account that you can follow down the page and total at the foot.
IM-16 1 page
Chequebook and Account Register
Know what the account balance really is, including the payments that have not reached the bank yet.
IM-17 1 page
Bank Reconciliation Sheet
Find the reason your records and the bank disagree, instead of assuming one of them is wrong.
IM-18 2 pages
Supplier and Vendor Record
Keep the ordering knowledge out of one person's head and on a page anybody could pick up.
IM-19 1 page
Business Expense Log for Tax
Collect business costs as they happen so the year end is a total and a folder rather than a shoebox and a lost afternoon.
IM-20 1 page
Tip Record Sheet
Keep your own record of tips received, which is worth having whether or not anyone else is keeping one.
IM-21 1 page
Donation Record Sheet
Keep a clean record of what came in or went out, and of whether the thank-you was actually sent.
IM-22 1 page
Client Appointment and Payment Log
Run a week of appointments and the money that goes with them from one page.
IM-23 1 page
Bill Payment Tracker
See at one glance what has been paid this year and what has not, instead of working it out from a pile of statements.
IM-24 1 page
Elsewhere in the library
Other categories
Property records
The paperwork that covers the whole building — service history, registers, warranties and the seasonal rounds.
14 sheets
Home systems
Heating, hot water, ventilation, drainage and water supply — the fixed systems that need servicing on a schedule.
13 sheets
Safety checks
Alarm tests, extinguisher checks and the records that prove they happened.
5 sheets
Outdoor machines
Mowers, saws, generators, washers, compressors and tractors — hour-based servicing and the part numbers you can never find.
8 sheets
Vehicles
Cars, motorcycles, motorhomes, trailers and boats — service history, schedules and pre-use inspections.
13 sheets
Water and pools
Pools, hot tubs and private water supplies — chemistry logs and test records.
2 sheets
Rental property
Maintenance logs, periodic inspections and changeover checklists for let property.
17 sheets
Pets and animals
Vaccination and health records, sitter instructions and the emergency details somebody else would need if you were not there.
9 sheets
Trailers and marine
Trailers, horseboxes, caravans and boats — annual service records, pre-use inspections and the towing figures you should never be guessing at.
9 sheets
Workshop and tools
Inventories, service logs and the working paperwork a small workshop, a trade or a van actually runs on.
14 sheets
Cleaning and routines
Cleaning schedules, rotas, deep-clean checklists and the dated records a cleaning routine is supposed to leave behind.
10 sheets
Moving and buying
The paperwork of changing address — moving, viewing, snagging, renovating and switching the supplies over.
12 sheets
Garden and growing
Sowing plans, plot layouts, greenhouse logs, compost records and fruit tree histories — blank wherever the answer depends on where you garden.
9 sheets
Exotic and small pets
Husbandry records for reptiles, amphibians, fish, small mammals and birds — the readings, feeds and weights that keep an animal well.
26 sheets
Livestock and smallholding
Flock and herd records, medicine and movement books, and the application records that have to be produced when somebody asks.
46 sheets
Craft and making
Project planners, stash inventories and machine logs — for quilting, sewing, printing, modelling and selling what you make.
8 sheets
Photography and media
Shot lists, kit inventories and job records — for getting the shot, insuring the kit and finding out what the work actually pays.
3 sheets
Outdoor pursuits
Logbooks and trip plans for time spent outdoors — dives made, water paddled, rounds played.
4 sheets
Vehicle buying and selling
Sheets for the hour you spend standing in front of a car you are thinking of buying, and for comparing it afterwards with the others you saw.
1 sheet
Beekeeping
Inspection records for hives and colonies, built so this week's visit can be read against the last three.
1 sheet
Equine records
Due-date charts and care records for horses and ponies, with the intervals left blank for the ones your own farrier, vet and dentist give you.
23 sheets
Access and visitor control
Visitor sign-in pages and key registers — who is in the building, who let them in, and what has not come back.
8 sheets
Running costs and fleet
Per-fill fuel and cost records, kept unit-neutral so the same sheet works wherever you buy fuel and whatever your odometer reads in.
3 sheets
Incident and first aid records
Kit checks, expiry dates and restocking — dated on paper and signed by whoever actually did them.
5 sheets
Hobby and craft logbooks
Logbooks for the things people do for the love of it, built to hold hours, conditions and the incident nobody wants to reconstruct from memory.
1 sheet
Food preservation and pantry
What is on the shelf, how much of it you want there, and what needs reordering before the recipe stops.
4 sheets
Growing results and crops
What seed you actually have, whether it still germinates, and what the plot really produced.
2 sheets
Premises and facilities checks
The dated, initialled rounds that show a space was actually attended to rather than merely meant to be.
11 sheets
Fitness and training
Session logs and equipment records for training — what you did, and what your kit has done.
3 sheets
Collecting and valuables
Itemised records for collections and valuables — what you own, what it cost, and what can be evidenced about it.
3 sheets
Office and committee
The paperwork a committee, a small office or a one-person project runs on — minutes, agendas, actions, decisions, risks and issues.
13 sheets
Staff records
The records a small employer actually needs: hours, leave, rotas, reviews, training and the two checklists that make starting and leaving orderly.
15 sheets
Site and construction
Permits, method statements, diaries and inspection registers for building sites, yards and anywhere work is done under control.
15 sheets
Classroom and childcare
Blank sheets for a classroom, a tutor, a club or an evening's babysitting — registers, marks, seating, reading and trips.
14 sheets
Clubs and teams
The paperwork a sports club, a society or a village hall committee runs on — members, subs, kit, duties, scores and fixtures.
13 sheets
Blank and universal
Sheets with no subject at all — blank logs, blank checklists, tally sheets and report forms you head yourself.
12 sheets
Kitchen and catering
Records for a working kitchen — what a dish costs, what was made from which batch, what was checked, cleaned and thrown away.
5 sheets
Travel and trips
Two sheets for going somewhere: a packing list you write once and reuse, and a road trip planned day by day.
2 sheets
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.