Expenses Claim Form
Claim money spent on somebody else's behalf in a form that ties each line to a numbered receipt and gets signed off.
IM-09 1 page
Invoicing and money · IM-20
Business Expense Log for Tax
A free printable expense log — date, supplier, what for, your own category, amount, receipt held and business use percentage.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Collect business costs as they happen so the year end is a total and a folder rather than a shoebox and a lost afternoon.
Who it is for
Sole traders, freelancers, contractors and anyone who hands figures to an accountant once a year.
How to use it
- Record costs as they happen. Reconstructing a year later never works.
- Use the category headings your accountant actually uses.
- Tick the receipt column and file the receipt the same day.
- Record a business use percentage where something is used privately too.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Which of these can I claim?
Not a question this sheet answers. What is allowable differs by country, by trade and by circumstance, and it changes. There are no categories of ours printed here and no suggestion that anything is deductible — ask your accountant or tax authority, and use their headings.
What is the business use column for?
Costs that are partly private — a phone, a vehicle, a room. Recording your own split at the time is far easier than justifying one afterwards.
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IM-16 1 page
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One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.