Work Order and Materials Record
Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.
WT-06 2 pages
Invoicing and money · IM-11
Job Costing Sheet
A free printable job costing sheet — labour hours and rates, materials and plant, set against what the job was quoted and charged at.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
Who it is for
Trades, small builders, makers, garages, gardeners and anyone who quotes fixed prices for work.
How to use it
- Record labour on the day, in hours, including the parts nobody bills for.
- Keep every supplier invoice against the job number.
- Include travel, waste disposal and the second trip for the forgotten part.
- Compare cost against charged at the end, and write down whether you would price it the same again.
- Cost two or three jobs properly rather than all of them badly.
What is on the sheet
One page, top to bottom:
Printed under the title: What one job actually cost: labour, materials, plant and everything else, set against what was charged.
Cost the job, then price the next one. Most small jobs are priced from memory of the last one. Costing two or three properly is the cheapest pricing research there is, and the answer is usually uncomfortable.
Write-on lines: Job or customer · Job number · Quoted price · Started · Finished
Labour
Table, 5 rows: Date · Who · Task · Hours · Rate · Cost
Materials, plant and other costs
Table, 4 rows: Date · Supplier · What · Invoice · Cost
Write-on lines: Total cost · Charged · Difference · Would you price it the same again
Related sheets
Estimate and Quotation Sheet
Price a job in writing, with the exclusions written down, so both sides know what was and was not covered before the work starts.
IM-02 1 page
Budget Tracker Sheet
Set a budget out on paper and record what actually happened next to it, so the gap is visible line by line rather than only at the bottom.
IM-10 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Price List and Rate Card Worksheet
Every item or service you sell, with your own code for it.
BW-482 Form PDF Excel Online
Product and Service Pricing Calculator
Every cost that goes into one item or one job.
SB-709 Form PDF Excel Online
