Work Order and Materials Record
Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.
WT-06 2 pages
Invoicing and money · IM-11
Job Costing Sheet
A free printable job costing sheet — labour hours and rates, materials and plant, set against what the job was quoted and charged at.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
Who it is for
Trades, small builders, makers, garages, gardeners and anyone who quotes fixed prices for work.
How to use it
- Record labour on the day, in hours, including the parts nobody bills for.
- Keep every supplier invoice against the job number.
- Include travel, waste disposal and the second trip for the forgotten part.
- Compare cost against charged at the end, and write down whether you would price it the same again.
- Cost two or three jobs properly rather than all of them badly.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Related sheets
Estimate and Quotation Sheet
Price a job in writing, with the exclusions written down, so both sides know what was and was not covered before the work starts.
IM-02 1 page
Budget Tracker Sheet
Set a budget out on paper and record what actually happened next to it, so the gap is visible line by line rather than only at the bottom.
IM-10 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.