Petty Cash Sheet
Keep a small cash float straight: every movement on one line, a running balance down the page, and a count at the end that either matches or does not.
WT-10 1 page
Invoicing and money · IM-09
Expenses Claim Form
A free printable expenses claim — a line per receipt with category and amount, a declaration, and approval and payment lines.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Claim money spent on somebody else's behalf in a form that ties each line to a numbered receipt and gets signed off.
Who it is for
Small businesses, clubs, charities, committees, volunteers and anyone reimbursing staff or members.
How to use it
- Number the receipts and write the number in the row, then attach them in order.
- Use your organisation's own categories.
- Sign the declaration — it is what makes the claim a document rather than a note.
- Have someone other than the claimant approve it.
- Record the date it was paid, on the form.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why is there no mileage rate on the form?
Because rates are set by the organisation paying and, in many countries, by a tax authority — and they change. Printing one would be wrong for most readers within a year. Write the rate you are using in the row.
Related sheets
Budget Tracker Sheet
Set a budget out on paper and record what actually happened next to it, so the gap is visible line by line rather than only at the bottom.
IM-10 1 page
Job Costing Sheet
Work out what one job actually cost, so the next quote is based on a figure rather than on a feeling about the last one.
IM-11 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.