Variation and Extra Works Sheet
Record a change to a job at the moment it is agreed, priced and signed, instead of arguing about it at the end when nobody's account matches.
SI-14 2 pages
Invoicing and money · IM-14
Job Completion and Sign-Off Form
A free printable job completion form — what was done, what was handed over, what is outstanding, signed by the customer on the day.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get the customer's signature that the work is done while you are still standing there, with anything outstanding written down rather than remembered differently.
Who it is for
Trades, installers, service engineers and small contractors invoicing on completion.
How to use it
- Fill it in on site, with the customer, before you pack up.
- List outstanding items honestly — a signed form with two snags on it is far stronger than one claiming perfection.
- Tick the handover items as you actually hand them over.
- Photograph the completed work and note that you did.
- Leave the customer a copy.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Does a signature here mean they have to pay?
It means they agreed on the day that the work was done and what was left outstanding. Payment terms come from your contract or your invoice. But most payment arguments are really arguments about whether the work was finished, and this is the document that settles that one.
Related sheets
Job Sheet
Capture a job while you are still standing in it: what was asked for, what was done, what went into it and how long it took.
WT-05 2 pages
Invoice Sheet
Write an invoice by hand when you need one, in a layout that leaves room for whatever your country requires rather than assuming a set of fields.
IM-01 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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