Vehicle Mileage Log
Keep a contemporaneous mileage record in the vehicle, which is the kind that stands up, rather than one reconstructed at the year end.
GF-02 1 page
Running costs and fleet · GF-06
Driver Hours and Rest Record
A free printable driver hours record — date, vehicle, start and finish, breaks taken and hours worked for a week, with room for other duties and a signature.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep a plain written record of when a driver started, stopped and rested, so the week can be checked against whatever limits apply to you.
Who it is for
Drivers and small operators who need a paper record of hours — couriers, tippers, minibus and coach drivers, farm and site drivers.
How to use it
- Head the sheet with the driver, the week beginning and the vehicles used.
- Fill in each day as it ends, while the times are still exact.
- Record breaks with when they were taken as well as how long they lasted.
- Note loading, waiting and other duties separately from driving.
- Sign it at the end of the week and have it checked, then file it.
What is on the sheet
One page, top to bottom:
Printed under the title: A week of driving in one place — start, finish, breaks taken and hours worked, written down by the driver and signed off at the end of the week.
The limits are not ours to set. No limits are printed on this sheet. What counts as driving time, what breaks are needed and how long a shift may run are set by the rules where you are and by your own operator's policy — check those, and use this to record what actually happened.
Write-on lines: Driver · Week beginning · Vehicle(s) · Operator
Daily record — one row per working day
Table, 10 rows: Date · Vehicle · Start · Finish · Breaks taken · Other duties · Hours worked · Driver initials · Notes
Signature strip: Driver signature · Checked by · Date
Questions
Why does the sheet not print the hours limits?
Because they are set by the rules where you are, by the kind of vehicle and by your own operator's policy — they differ between countries and between vehicle classes. Check the rules that apply to you and record the real times here.
Does this replace a tachograph?
No. Where a tachograph or other recording equipment is fitted, or called for by the rules where you are, that equipment is the record. This sheet is a written summary for the driver and the office, useful where nothing automatic is fitted.
Related sheets
Daily Vehicle Check and Driver Log
Record the check before driving and the journeys after it on one sheet per day.
VE-13 2 pages
Fleet Vehicle Register
See the whole fleet on one page, so a vehicle nobody has looked at for a year stops being invisible and every renewal date sits where you can find it.
GF-04 1 page
Fleet Service Schedule Planner
See every renewal for every vehicle at once, so nothing is discovered the week after it lapsed or the morning a vehicle is needed.
GF-07 1 page
