Driver Defect Report Pad
Get a fault from the driver's walk-round to the workshop in writing, with a closed loop showing it was fixed.
PD-04 1 page
Running costs and fleet · GF-20
Walkaround Check Effectiveness Review
A free printable walkaround check review: each safety inspection set against the defect reports before it, with missed defects and the drivers to brief.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
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The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Find out whether daily walkaround checks are catching what they should. A defect a driver could have seen but nobody reported points at the check, not the vehicle.
Who it is for
Transport managers, fleet engineers and operators who run safety inspections and collect driver defect reports.
How to use it
- Write your look-back window and the check time you expect at the top; both are your own figures.
- Take each safety inspection report in the period and count the defects found, the ones a driver could have seen and the ones already reported.
- Name the missed defects and the drivers who had the vehicle in the window.
- Compare the walkaround time in the tachograph or telematics data with the time a proper check takes on your vehicles.
- Carry each driver who needs a briefing to the follow-up table, with the action, the date done and a checked walkaround later.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Each safety inspection in the period set against the driver defect reports before it: which defects a driver could have seen, which were reported, and which drivers need a briefing as a result.
How to read one inspection. For every defect on an inspection report, ask whether a driver doing the daily walkaround could have seen it: a tyre, a lamp, a leak, a mirror, a loose panel. Then look for it on the defect reports in your look-back window. Visible but not reported is a missed defect. The window and the check time you expect are your own.
Write-on lines: Operator or depot · Review period · Look-back window · Expected check time
Inspections reviewed — count each defect once; name the missed ones
Table, 19 rows: Vehicle · Inspected · Found · Visible · Reported · Missed · Missed defects · Drivers · Check time · Action
Page 2
Drivers to follow up — one line per driver; the follow-up is a checked walkaround
Table, 7 rows: Driver · Missed on · Missed · Short checks · Action · Done · Follow-up · Outcome
Period summary — totals from the inspections table
Write-on lines: Inspections reviewed · Defects found · Visible to a driver · Reported beforehand · Missed · Drivers briefed · Drivers retrained · Next review · Reviewed by
Questions
How long should a walkaround check take?
The sheet does not say. It depends on the vehicle, any trailer and the check sheet you use. Time a thorough check on your own vehicles, write that at the top, and use it to spot checks recorded in far less time.
Which defects count as visible to a driver?
Anything a driver could reasonably find walking round and sitting in the cab, without tools or a pit: tyres, wheels, lamps, mirrors, wipers, leaks, bodywork, couplings and warning lamps. Defects found only with the vehicle raised or taken apart are left out of the count.
Is this about blaming drivers?
No. A run of missed defects often points to a vague check sheet, too little time allowed, or nobody shown what to look for. The action column is for whatever fixes the cause, which may be the process rather than the person.
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