Toll and Parking Expense Log
Capture the road costs that never reach the fuel log, so an expense claim can be assembled from a record rather than from a pocketful of tickets.
GF-08 1 page
Running costs and fleet · GF-16
Fleet Penalty Notice and Driver Nomination Log
A free printable penalty notice log for company vehicles: who had the vehicle, the reply-by date from the notice, who named the driver, the outcome and any recharge.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Answer every notice for a company vehicle before its deadline, with proof of who was driving. One line per notice shows what is still open and who has been told.
Who it is for
Fleet managers, company secretaries, directors and office managers who receive notices for vehicles registered to a business.
How to use it
- Open a line the day a notice arrives, and copy the reply-by date straight from it.
- Work out who had the vehicle from the booking rota, the vehicle log or the tracker, and say which in the Shown by column.
- Have the person authorised to reply name the driver, and record who did it and when.
- Record the outcome, tell the driver, and note whether the cost was recharged.
- At month end, carry any open notice forward with its reply-by date.
What is on the sheet
One page, top to bottom:
Printed under the title: Every camera, parking or traffic notice that arrives for a company vehicle, from the day it lands to the day it is closed: who had the vehicle and how you know, the reply-by date, who named the driver and what it cost.
The deadline comes from the notice. The reply deadline, who in the company may answer and what happens if nobody does are set by the rules where the vehicle is registered and printed on the notice itself, so none is printed here. Copy the reply-by date from the notice on the day it arrives, keep the notice with this sheet, and check the rules where you are.
Write-on lines: Company · Year · Authorised to reply for the company · Notices filed at
Notices — one line per notice, opened the day it arrives
Also printed: Driver named
Table, 10 rows: Date · Notice · Vehicle · Offence · Driver · Shown by · Reply by · By · On · Outcome · Told · Recharged
Write-on lines: Still open: notice refs and their reply-by dates · Checked by · Date
Questions
Why is there no reply deadline printed on the sheet?
Because it is set by the rules where the vehicle is registered and printed on each notice, and it can differ from one kind of notice to another. Copying it from the notice on the day it arrives is safer than working from a figure on a form that may be out of date.
Can I just pass the notice on to the driver?
Read the notice first: it says who must reply and how. Notices sent to a company often ask for the reply to come from someone authorised to act for the company, naming the driver, rather than the form being handed on. Check the rules where you are; the sheet records who replied and when, so you can show it was done.
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