Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
GF-01 1 page
Running costs and fleet · GF-08
Toll and Parking Expense Log
A free printable toll and parking log — date, vehicle, driver, where, what for, amount, whether the receipt is held and which job it is recharged to.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Capture the road costs that never reach the fuel log, so an expense claim can be assembled from a record rather than from a pocketful of tickets.
Who it is for
Drivers who claim expenses, small operators recharging costs to customers, and anyone whose journeys involve tolls, crossings or paid parking.
How to use it
- Log each charge on the day, before the ticket goes through the wash.
- Say where it was as well as what it was for — a road, a crossing, a car park.
- Tick the receipt column only when you actually have the receipt.
- Write the job or customer in the recharge column at the time, not later.
- Total the column yourself when you submit the claim.
What is on the sheet
One page, top to bottom:
Printed under the title: The costs that never appear on a fuel receipt — tolls, congestion and clean-air charges, parking and ferries — logged per vehicle with the receipt tracked and the job it belongs to.
Separate from the fuel log on purpose. Keep this alongside the fuel log rather than inside it. Mixing a car park ticket in with litres and odometer readings makes the consumption figures harder to read and the expense claim harder to assemble.
Write-on lines: Vehicle / fleet · Period covered · Kept by
Expense record
Table, 12 rows: Date · Vehicle · Driver · Where · What for · Amount · Receipt · Recharged to
Questions
Why keep this separate from the fuel log?
Because a fuel log works on litres, odometer readings and consumption, and dropping a car park ticket into it spoils both. Keeping them apart leaves the fuel figures clean and makes the expense claim easier to assemble.
Is there a total row?
No. Claims are made over different periods and often split between jobs, so the sheet leaves the totalling to you rather than forcing everyone into one period.
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GF-02 1 page
EV Charging Cost Log
Build a real picture of what an electric vehicle costs to run, and show the gap between home and public charging in your own figures.
GF-09 1 page
Load and Delivery Manifest
Give a driver one sheet showing the whole run, with a signature line per drop and a place to record refusals and returns.
GF-03 1 page
