Fleet Vehicle Register
See the whole fleet on one page, so a vehicle nobody has looked at for a year stops being invisible and every renewal date sits where you can find it.
GF-04 1 page
Running costs and fleet · GF-18
Low Emission Zone Fleet Compliance Register
A free printable low emission zone register for a fleet: each vehicle's emission standard, which zones charge it, when checked, exemptions and a plan for each.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See which vehicles a clean air or low emission zone would charge before they are sent in. The plan on page two turns each charged vehicle into a decision: replace, retrofit, re-route or pay.
Who it is for
Fleet managers, transport planners and small business owners whose vans, cars or lorries enter clean air or low emission zones.
How to use it
- Write the zones your vehicles enter against the letters A to D, and fill in each zone's details on page 2.
- For each vehicle, copy the emission standard from its registration document or the maker, and say which.
- Check each vehicle on the zone's own checker and mark Y, N or E under each zone, with the date.
- For every vehicle that is charged, add a line to the plan with the option chosen and a target date.
- Re-check when a zone announces a change, and at the interval you set.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Every fleet vehicle against the clean air and low emission zones it drives into: its emission standard and where that came from, whether each zone charges it, when that was checked, and the plan for the ones that are charged.
Each zone sets its own standard. Which vehicles a zone charges, the standard it sets and the charge itself are decided by each zone's operator and change over time, so none is printed. Take each vehicle's emission standard from its registration document or the maker, check it on the zone's own checker, and check again whenever a zone changes its rules.
Write-on lines: Organisation or fleet · Register started · Kept by · Re-check every · Zone A: name and place · Zone B: name and place · Zone C: name and place · Zone D: name and place
Vehicles — zone columns: Y charged, N not charged, E exempt or discounted
Also printed: Charged in zone
Table, 11 rows: Reg · Type · Fuel · Standard · Source · A · B · C · D · Checked · Exemption · Re-check
Page 2
Zones — the letters used on page 1
Table, 0 rows: Zone · Run by · Vehicles it charges · Checked with · Account · Checked on
Plan for vehicles that are charged — one line per vehicle
Table, 10 rows: Reg · Zones · Option · Quote · Target · Approved · Done · Notes
Write-on lines: Reviewed by · Date · Next full review · Zone changes announced
Ruled lines: Where the zone notices and account details are kept
Questions
Why are no emission standards or charges printed?
Because each zone sets its own standards, vehicle classes and charges, and they change. A printed table would go out of date while the sheet was still in use. The zone's own checker is the reliable answer, so the sheet records what it said and when.
Where do I find a vehicle's emission standard?
Usually on the registration document or from the maker; some zone checkers look it up from the registration number. Write where your figure came from in the Source column, so a doubtful one can be checked again.
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