Fleet Vehicle Register
See the whole fleet on one page, so a vehicle nobody has looked at for a year stops being invisible and every renewal date sits where you can find it.
GF-04 1 page
Running costs and fleet · GF-15
Fleet Safety Recall Register
A free printable fleet recall register: every recall check on vehicles and equipment, each recall found, whether it was kept off the road, and proof of the fix.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Show when each vehicle and item was checked for recalls, and how every open one was put right. The checks that found nothing are on it too.
Who it is for
Fleet managers, transport managers and small operators running several vehicles and fitted equipment.
How to use it
- Write the recall checkers you use at the top, so the next person checks the same way.
- Log every check on page one, one line per vehicle or item, even when nothing is open.
- For each recall found, fill a line on page two: the notice, the decision on use, where it was booked and when it was fixed.
- File the job card or invoice for each fix with the vehicle's maintenance file and note it in the evidence column.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Every recall check on every vehicle and item of equipment, including the checks that found nothing, then on page two each recall found, whether the vehicle was kept off the road and the evidence that it was put right.
Check, record, and keep the proof. Check vehicles by registration where a recall checker allows it, and other items such as child seats, tyres or fitted equipment by make, model and year. Which recalls stop a vehicle being used is set by the notice itself and by your own policy; write the decision down.
Write-on lines: Fleet or operator · Recall checkers used · Register kept by
Recall checks — one line per vehicle or item per check, even when nothing is open
Table, 14 rows: Reg or serial · Item · Checked on · How checked · Result · By
Page 2
Recalls found and how each was put right
Table, 19 rows: Reg or serial · Recall ref. · Issue · Notice · Off road? · Booked with · Fixed on · Evidence · By
Write-on lines: Register reviewed by · Role · Date
Questions
Should a vehicle with an open recall be taken off the road?
It depends on the recall notice, the risk it describes and your own policy, so the sheet does not decide for you. It gives a column to record the decision made, which is the part an auditor will ask about.
Why log checks that found no recall?
Because they show the fleet was checked, and when. A register of only the recalls found cannot show that the rest of the fleet was looked at.
Related sheets
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Keep each child seat's details, checks and history in one place for its whole life. A seat is retired on time and never passed on without its story.
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