Fuel and MPG Log
See what a vehicle actually costs to run and spot a change in fuel consumption early, which is often the first sign that something mechanical is wrong.
GF-01 1 page
Running costs and fleet · GF-02
Vehicle Mileage Log
A free printable mileage log — date, route, purpose, start and end odometer, with business and private mileage kept apart and no rates printed.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep a contemporaneous mileage record in the vehicle, which is the kind that stands up, rather than one reconstructed at the year end.
Who it is for
Self-employed people, employees claiming mileage, small fleets and anyone running one vehicle for both business and private use.
How to use it
- Fill it in in the vehicle, at the end of the journey.
- Record the purpose in enough detail to mean something in two years — who you saw, not just 'meeting'.
- Note the odometer at the start and end of the period so totals reconcile.
- Keep completed sheets for as long as your tax authority requires.
What is on the sheet
One page, top to bottom:
Printed under the title: Journey by journey — date, purpose, start and end odometer — with business and private kept apart.
No rates printed — check your own authority. No mileage rates are printed on this sheet. Rates are set by tax authorities, differ by country and vehicle, and change from year to year. Whether a journey counts as business, what records you must keep and for how long are also questions for your own tax authority or accountant, not for a printable.
How to use this sheet
- Fill it in in the vehicle, at the end of the journey. A log reconstructed at the year end is the one that gets challenged.
- Record the purpose in enough detail that it means something to somebody else in two years: who you saw, not just 'meeting'.
- Note the odometer at the start and end of the period as well, so the total can be reconciled.
Write-on lines: Vehicle · Registration · Driver · Period from · to · Odometer at start of period · Odometer at end of period · Units
Table, 8 rows: Date · From · To · Purpose and who was seen · Start odo · End odo · Business · Private · Parking and tolls
Write-on lines: Business total this sheet · Private total · Signed
Questions
What rate should I claim?
This sheet prints no rates. They are set by tax authorities, differ by country and vehicle, and change from year to year. Whether a journey counts as business, and how long records must be kept, are also questions for your own authority or accountant.
Is a paper log still acceptable?
Generally the requirement is that the record is accurate and made at the time, not that it is digital — but rules differ, so check yours. A paper log filled in at the time beats an app filled in from memory in December.
Related sheets
Expenses Claim Form
Claim money spent on somebody else's behalf in a form that ties each line to a numbered receipt and gets signed off.
IM-09 1 page
Vehicle Service Record
Keep a service history in your own hands, so it survives changing garages and is there when you sell.
VE-01 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
Care Visit Mileage Log
Every journey with the date, the two places and the reason.
CS-298 Log PDF Excel Online
Mileage and Journey Log Book
Every journey in the order it was driven, with both odometer readings.
LR-176 Log PDF Excel Online
Vehicle Mileage Log
Distance per journey, from the two odometer readings.
RV-33 Log PDF Excel Online
