Vehicles hub
Vehicle Maintenance, Mileage and Running Costs
Service history, what the vehicle costs, and the inspections before buying or towing. For one car or a small fleet.
117 items on this subject: 20 resources, 90 printable sheets, 4 spreadsheets and 3 tools.
Planners, trackers and checklists
Printable, fillable and online — vehicles and transport.
Vehicle Service History Sheet
Every scheduled service and inspection, in date order with the mileage.
Vehicle Mileage Log
Distance per journey, from the two odometer readings.
Fuel Cost Tracker
Cost per kilometre or mile, from the fill-ups you actually made.
Vehicle Running Cost Spreadsheet
Total annual running cost across every category, not only fuel.
Car Repair Estimate Worksheet
Parts and labour priced separately, so you can see which is driving the total.
Used Car Inspection Checklist
Nothing forgotten in the moment because the seller is talking.
Vehicle Insurance and Tax Tracker
Every renewal date for the vehicle in one place, with the provider and the reference.
Tyre Change and Tread Log
Tread depth on each wheel over time, and which one is wearing fastest.
Multi-Vehicle Fleet Tracker
Which vehicle needs something next, and how many days away it is.
Vehicle Document and Renewal Register
Which documents the vehicle has, who issued them and the reference to quote.
Roadside Breakdown Record
Where the vehicle stopped, and how that was described to the recovery operator.
Vehicle Accident and Claim Record
What was gathered at the scene, and what was not.
Winter Driving Kit Checklist
What is actually in the boot, rather than what you assume is in there.
Motorcycle Service and Chain Record
Every service and repair, with the odometer reading and who did it.
Parking Permit and Fine Record
Which permits the vehicle holds, for which zone, and when each runs out.
Vehicle Modification and Parts Record
Every part fitted, with the make and the part number that identifies it.
Driving Lesson and Test Progress Log
Every lesson, with the date, the hours and who gave it.
Car Sharing and Lift Rota
Who is driving on each day of the week, and which run it is.
Fuel Card and Expense Reconciliation
Every transaction on the card, with the date and where it was taken.
Record sheets
From the sheet library — vehicles · trailers and marine · vehicle buying and selling · running costs and fleet.
Vehicle Service Record
Keep a service history in your own hands, so it survives changing garages and is there when you sell.
Vehicle Maintenance Schedule Planner
Translate intervals into due mileages, so servicing is planned rather than remembered.
Trailer Annual Service Record
Keep an annual service history for a trailer, so its condition is a record of dates and work rather than a vague sense that it was fine last year.
Horsebox and Livestock Trailer Check
Check the floor properly before every trip, and run the same pre-travel routine each time so the animal side is not left to memory.
Used Car Pre-Purchase Inspection Sheet
Carry out the same inspection on every car you view, so a decision made in somebody's driveway is based on what you saw rather than what you remember.
Vehicle Viewing Comparison Sheet
Compare the cars you have seen on what you wrote at the kerb rather than on what you can still remember a week later.
All vehiclesAll trailers and marineAll vehicle buying and sellingAll running costs and fleet
Spreadsheets
Business Mileage Claim Spreadsheet
Business journeys logged with start and end readings, valued at the rate you enter, totalled per month and for the year.
Fuel Log and Consumption Spreadsheet
Fill-ups logged against the odometer, working out distance per fill, consumption, and what each unit of distance cost in fuel alone.
Vehicle Running Cost Spreadsheet
Everything a vehicle costs in a year — fuel, servicing, tyres, insurance, tax, finance — turned into a cost per unit of distance and a cost per month.
Vehicle Service Schedule Spreadsheet
Service items tracked on both clocks at once — distance and time — showing which one falls due first and how far away it is.
Tools
Car Maintenance Schedule Generator
Build a servicing framework for your vehicle — the checks, in the right groups, with your own intervals filled in.
Used Car Inspection Checklist Builder
Build an inspection checklist for the specific car you are going to see — fuel type, age and seller included.
Vehicle Running Cost Calculator
Work out what a vehicle actually costs you a month, a year, and per mile or kilometre.
Guides
Car Service History: What to Keep and Why
What a service history actually consists of, how stamped books and digital records differ, what a private buyer looks for, and how to handle gaps honestly.
Other hubs
Home · Finance · Business · Rental property · Pets · Garden · Cleaning · Planning · Safety and records
By format: printables · fillable PDF forms · spreadsheets · calculators · tools.
