Tenancy Summary and Key Dates Sheet
The property, the tenants and who manages the tenancy, in one place.
RL-465 Form PDF Excel Online
Rental property hub
Landlord and Rental Property Records
The records a tenancy runs on: what was paid, what condition the place was in, what was inspected and what falls due this year.
40 items on this subject: 19 resources, 17 printable sheets, 4 spreadsheets.
Planners, trackers and checklists
Printable, fillable and online — rental property and landlord.
Rent Review Record
What the rent was before each review and what it became.
RL-466 Record PDF Excel Online
Tenant Reference Check Record
Who was approached for a reference and in what capacity.
RL-467 Form PDF Online
Maintenance Request and Response Log
Every request as it came in — by phone, message, email or in person.
RL-468 Log PDF Excel Online
Property Key Handover Record
Every key, fob and card that exists for the property.
RL-469 Record PDF Online
Landlord Expense and Tax Summary
What the property brought in over the period — rent and anything else.
RL-470 Budget PDF Excel Online
Room Letting and Tenant Register
Which rooms are let, to whom, and which are standing empty.
RL-471 Register PDF Excel Online
Tenancy Meter Reading Record
Which meters serve the property and where each one is.
RL-472 Record PDF Excel Online
Property Improvement and Capital Works Record
Every substantial job done to the property, with the date it finished.
RL-473 Record PDF Excel Online
Rental Property Income and Expense Spreadsheet
Every rent payment and other receipt for the period, dated and totalled.
RL-61 Budget PDF Excel Online
Rent Payment Ledger
A dated line for every rent due and every payment made.
RL-62 Log PDF Excel Online
Property Inspection Checklist
Every area checked on the same day, in the same order, every visit.
RL-63 Checklist PDF Online
Tenant Contact and Emergency Sheet
Every occupant, their phone and email, and their own emergency contact.
RL-64 Form PDF Online
Landlord Maintenance Log
Every repair reported, dated, with who reported it.
RL-65 Log PDF Excel Online
Move-In Property Inventory
What was in each room and what state it was in on day one.
RL-66 Inventory PDF Online
Move-Out Property Inventory
Condition at the start and at the end, side by side, for every item.
RL-67 Inventory PDF Online
Rental Property Viewing Checklist
What you actually saw, ticked while you were standing there.
RL-68 Checklist PDF Online
Deposit Return Checklist
The steps to complete before any money moves, ticked in order.
RL-69 Checklist PDF Excel Online
Landlord Annual Compliance Planner
What was last done, and when, for every recurring check.
RL-70 Planner PDF Excel Online
Record sheets
From the sheet library — rental property.
Rental Property Maintenance Log
Show what was reported, when, and how quickly it was dealt with — which is what disputes actually turn on.
RP-01 1 page Rental property
Rental Property Inspection Record
Record a property visit properly, with space for photograph references and both signatures, so the visit is evidenced.
RP-02 2 pages Rental property
Spreadsheets
Property Inspection and Maintenance Log Spreadsheet
Inspection findings and maintenance requests tracked from report to resolution, with days open and cost per property.
3 tabs · 14 kB Open it
Rental Income and Expense Spreadsheet
Rent received and money spent, per property and per month, with the net for each property and a category breakdown for the year end.
4 tabs · 20 kB Open it
Rental Yield and Cashflow Spreadsheet
Purchase costs, rent and running costs turned into gross yield, net yield, monthly cashflow and return on the cash actually invested.
2 tabs · 8 kB Open it
Tenancy, Deposit and Renewal Tracker Spreadsheet
Every tenancy with its dates, rent, deposit and where the deposit is held — counting down to the end of each term so renewals never arrive as a surprise.
3 tabs · 13 kB Open it
Guides
Landlord Maintenance Records: What to Keep
Why response time is the figure that decides most tenancy disputes, how to keep evidence that holds up, and why every requirement here has to be checked locally.
Guide
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