Vehicles and transport · RV-33 · Log

Vehicle Mileage Log

Free vehicle mileage log with automatic totals — start and end odometer, distance per journey, purpose and a running total. PDF, Excel and browser versions.

Download Free · no sign-up

2 pages. The A4 and US Letter files are laid out identically, so neither is shrunk to fit.

Print it and write on it

A4 57 kB US Letter 57 kB

Fillable PDF type and save

A4 265 kB US Letter 265 kB

Spreadsheet formulas included

Excel (.xlsx) 9 kB Fill in online

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

Fill it in online

The same sheet, on screen. Totals and figures are worked out as you type, rows can be added or removed, and you can print it or download the completed version as a PDF. Everything stays in your browser — your entries are kept in this browser's own storage on this device, nothing is uploaded, and there is no account.

Who this is for

A journey-by-journey mileage log that adds itself up. Each row takes a date, where you went and why, the odometer at the start and the end, and the distance is worked out for you, with a running total at the foot.

Self-employed drivers, employees claiming for business journeys, and anyone who has to show how far a vehicle travelled and for what.

What this helps you track

Distance per journey, from the two odometer readings
The total for the page, the month or the claim period
Business and private journeys kept apart, if you mark them
A record with dates, destinations and purposes that a claim or an audit can follow

How to use it

Write the vehicle and the period the log covers at the top.
Record the odometer at the start of every journey and again at the end. Two readings, not one.
Note where you went and why in a few words — the purpose column is the one a claim is judged on.
Mark each journey business or private if you need the split.
Total the distance at the foot of the page; the browser and spreadsheet versions do it as you type.

Formats

Printable PDF (A4 and US Letter)
Fillable PDF with form fields
Fill in online, saved in your browser
Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

What rate should I claim per mile or kilometre?

Whatever your tax authority or employer sets, which changes and differs by country. This log records distance and purpose; the rate is applied separately and is not printed here.

Do I need the odometer, or just the distance?

Both readings are safer. A distance on its own cannot be checked; two odometer readings can be reconciled against a service invoice or a fuel receipt.

How long should I keep it?

For as long as the claim can be questioned. Retention periods are set by tax rules where you are, so check them rather than guessing.

Is this the same as the fuel tracker?

No. This records journeys and distance. The fuel cost tracker records fill-ups and works out cost per distance. Many people keep both.