Car Service History: What to Keep and Why
What a service history actually consists of, how stamped books and digital records differ, what a private buyer looks for, and how to handle gaps honestly.
Guide
Vehicles · VE-02
Vehicle Maintenance Schedule Planner
A free printable vehicle maintenance schedule — convert your handbook's service intervals into actual mileages so you know what falls due next.
Download Free · no sign-up
2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Translate intervals into due mileages, so servicing is planned rather than remembered.
Who it is for
Owners who service their own vehicle or want to know what a garage should be doing next.
How to use it
- Take intervals from your own handbook — they vary hugely by model and engine.
- Write the interval, then the mileage it next falls due at.
- Update the due mileage each time an item is done.
- Where an item has both a mileage and a time limit, whichever comes first applies.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: A planning sheet that turns your vehicle's service intervals into actual mileages, so you know what falls due next rather than guessing.
How to use this sheet
- Take the intervals from your own handbook — they vary enormously between models, engines and duty cycles. We deliberately do not print manufacturer schedules.
- Write the interval, then the mileage it next falls due at, and update it each time.
- Anything that has both a mileage and a time limit falls due at whichever comes first.
Write-on lines: Vehicle · Registration · Current mileage
Table, 18 rows: Item · Interval (miles/km) · Or time · Last done — date · At mileage · Next due at · Done
Page 2
Ruled lines: Notes and anything specific to yours
Questions
Why do you not print the actual service intervals?
Because they differ between models, engines, build years and duty cycles, and manufacturer schedules are their copyright. A wrong interval is worse than a blank one — so the sheet is designed to hold yours.
Read next
Related sheets
Vehicle Service Record
Keep a service history in your own hands, so it survives changing garages and is there when you sell.
VE-01 1 page
Vehicle Fluids and Parts Reference
Stop looking up the same specifications every time. Fill it in once from the handbook and keep it with the vehicle.
VE-08 2 pages
Also in the resources library
The same subject, with a version you can fill in on screen.
