Key Control Register
Know at a glance which keys are out and with whom, and be able to say honestly how many copies of any of them exist.
AS-02 1 page
Office and committee · OC-09
Room and Facility Booking Sheet
A free printable booking sheet for a hall, room, pitch or shared item — date, times, who booked it, purpose, layout, fee and key movements.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every booking for a shared space in one visible place, which is the only reliable cure for double bookings.
Who it is for
Village halls, community centres, churches, clubs, sports grounds, small offices and anyone lending out a shared room or item.
How to use it
- Keep one sheet, on the wall or in the folder where bookings are taken.
- Fill it in while the person is asking, not afterwards.
- Record the set-up they want — it is the thing that gets forgotten on the day.
- Track keys out and back in the last column.
- Start a fresh sheet each month and keep the old ones.
What is on the sheet
One page, top to bottom:
Printed under the title: A booking sheet for a hall, room, pitch or piece of shared equipment — who has it, when, and what they need.
One sheet, one wall. Double bookings almost always come from two people holding the booking in two places. One sheet on one wall, filled in at the time of asking, removes the problem.
Write-on lines: Room, hall or item · Week or month beginning · Bookings taken by
Table, 15 rows: Date · From · To · Booked by · Contact · Purpose · Layout or set-up · Fee · Paid · Keys out / back
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The same subject, with a version you can fill in on screen.
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