Visitor Sign-In and Site Attendance Book
Know who is on the premises at any moment, and be able to take that answer to the assembly point as a single sheet of paper.
AS-01 1 page
Access and visitor control · AS-02
Key Control Register
A free printable key control register — what keys and fobs exist, who has them, signed out and signed back in, with deposits, spare copies and lock changes.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at a glance which keys are out and with whom, and be able to say honestly how many copies of any of them exist.
Who it is for
Landlords, letting agents, site managers, workshops, clubs, halls, storage sites and anyone holding keys that belong to somebody else.
How to use it
- Fill in the register at the top once, listing every key and fob and the door or area it opens.
- Record spare copies honestly, including the ones in the safe and the ones a contractor still has.
- Take a signature out and a signature in for every issue — the second one is the half that gets skipped.
- Write the date in the lock changed column when a lock is changed; it retires every key listed above it.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why record how many spare copies exist?
Because a key described as unique when three copies are in circulation is worse than no register at all. The count is what tells you whether changing a lock is necessary when one goes missing.
What is the deposit column for?
For sites that take a deposit against a key or fob, so the register shows the money as well as the key. Whether you take one, how much, and how it is held is entirely yours to decide — the column simply records what happened.
A key has not come back. What does the register give me?
The date and time it went out, who signed for it, and what it opens. That is what turns a vague worry into a decision about whether the lock needs changing, and it is exactly what nobody can reconstruct from memory a fortnight later.
Related sheets
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Know who has what and when it was due back, and record the condition an item was in when it came home rather than discovering it at the next job.
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Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
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Rental Property Inspection Record
Record a property visit properly, with space for photograph references and both signatures, so the visit is evidenced.
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One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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