Key Control Register
Know at a glance which keys are out and with whom, and be able to say honestly how many copies of any of them exist.
AS-02 1 page
Access and visitor control · AS-01
Visitor Sign-In and Site Attendance Book
A free printable visitor sign in sheet — one page per day for name, organisation, host, vehicle, times in and out, badge number and signature.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who is on the premises at any moment, and be able to take that answer to the assembly point as a single sheet of paper.
Who it is for
Small offices, workshops, building sites, village halls, clubs, schools and any premises without an electronic sign-in system.
How to use it
- Print a stack and start a fresh page each day, with the date and the assembly point filled in before anybody arrives.
- Sign visitors in on arrival and out on leaving, including the ones everybody knows.
- Issue a badge and record its number, then tick it back in — an unreturned badge is the same problem as an unreturned key.
- Take the current page with you in an evacuation, and file it at the end of the day.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why one page a day instead of a bound book?
Because a book left open on a desk shows every previous visitor's name, employer and vehicle registration to whoever signs in next. A loose page can be turned face down between visitors, carried to the assembly point, and filed away at the end of the day.
What are we allowed to record about a visitor, and how long can we keep it?
That differs by country, and in some places by sector, and it changes — so this sheet does not tell you. Check what applies where you are before you decide which columns you use and how long the filed pages are kept; leaving a column blank is always an option.
Does signing in mean somebody has been inducted?
Only if you make it mean that. The briefing column exists so the two are recorded separately: a signature says a person arrived, and a tick in that column says somebody actually told them where the exits are.
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One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.