Key Control Register
Know at a glance which keys are out and with whom, and be able to say honestly how many copies of any of them exist.
AS-02 1 page
Access and visitor control · AS-01
Visitor Sign-In and Site Attendance Book
A free printable visitor sign in sheet — one page per day for name, organisation, host, vehicle, times in and out, badge number and signature.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know who is on the premises at any moment, and be able to take that answer to the assembly point as a single sheet of paper.
Who it is for
Small offices, workshops, building sites, village halls, clubs, schools and any premises without an electronic sign-in system.
How to use it
- Print a stack and start a fresh page each day, with the date and the assembly point filled in before anybody arrives.
- Sign visitors in on arrival and out on leaving, including the ones everybody knows.
- Issue a badge and record its number, then tick it back in — an unreturned badge is the same problem as an unreturned key.
- Take the current page with you in an evacuation, and file it at the end of the day.
What is on the sheet
One page, top to bottom:
Printed under the title: A day of visitors on one page: who came in, who they came to see, when they left and whether the badge came back. Print a stack and start a fresh page each day.
Why this is a page a day, not a book. This is one page per day, and that is the design. A bound book left open on a reception desk shows every previous visitor's name, employer and vehicle to whoever signs in next; a loose page can be turned face down, carried to the assembly point and filed at the end of the day. What a premises may record about a visitor, and how long it may keep it, differs by country — check what applies where you are.
Write-on lines: Premises or site · Date · Page held by · Sheet no. · Assembly point · First aider on site · Fire warden on site
Visitors — in on arrival, out on leaving — including people everybody knows
Table, 10 rows: Visitor name · Organisation · Here to see · Vehicle reg. · In · Out · Badge no. · Back · Brief · Signature
Questions
Why one page a day instead of a bound book?
Because a book left open on a desk shows every previous visitor's name, employer and vehicle registration to whoever signs in next. A loose page can be turned face down between visitors, carried to the assembly point, and filed away at the end of the day.
What are we allowed to record about a visitor, and how long can we keep it?
That differs by country, and in some places by sector, and it changes — so this sheet does not tell you. Check what applies where you are before you decide which columns you use and how long the filed pages are kept; leaving a column blank is always an option.
Does signing in mean somebody has been inducted?
Only if you make it mean that. The briefing column exists so the two are recorded separately: a signature says a person arrived, and a tick in that column says somebody actually told them where the exits are.
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