Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
Office and committee · OC-02
Meeting Agenda Sheet
A free printable agenda form — item, lead, purpose and minutes allowed, with a line for business notified in advance.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Circulate an agenda that keeps a meeting to time, by putting a named lead and a number of minutes against every item before anyone sits down.
Who it is for
Chairs, secretaries, committee members and anyone who runs a recurring meeting that overruns.
How to use it
- Write the finish time on the agenda, not just the start.
- Give every item a lead. Items without one expand to fill the meeting.
- Say whether each item is to decide, to discuss or to note — people prepare differently.
- Circulate with the papers, far enough ahead that they can be read.
- Take any other business in advance where you can.
What is on the sheet
One page, top to bottom:
Printed under the title: An agenda circulated before the meeting, with a time against each item and space for people to prepare.
Times and leads. An item with a time against it and a named lead runs shorter than one without. That is most of what an agenda is for.
Write-on lines: Group or committee · Meeting · Date · Start · Finish · Place or link · Chair · Papers circulated
Agenda
Table, 7 rows: No. · Item · Lead · Purpose · Paper · Time
Ruled lines: Any other business notified in advance
Related sheets
Action Log
Keep every agreed action in one place with a name and a date against it, so the next meeting starts from what happened rather than from memory.
OC-03 1 page
Handover Notes Sheet
Hand a shift, a job or a role over properly, on the assumption that the person taking it does not yet know what they do not know.
OC-12 1 page
Also in the resources library
The same subject, with a version you can fill in on screen.
AGM Planning Checklist
The date, venue, chair and secretary for this year's meeting.
CC-693 Checklist PDF Online
Annual Return and Filing Calendar
What falls due in each month of the year.
CC-690 Calendar PDF Online
Conference and Meeting Planner
What happens when, where and with whom, in one running order.
EV-275 Planner PDF Excel Online
