Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
Office and committee · OC-03
Action Log
A free printable action log — numbered actions with owner, date raised, due date, status and the update that closed them.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every agreed action in one place with a name and a date against it, so the next meeting starts from what happened rather than from memory.
Who it is for
Committees, project groups, site teams, small businesses and volunteer organisations.
How to use it
- Number the actions and keep the numbers — they become the shorthand people use.
- Fill in owner and due date in the meeting. Added later they are a guess.
- Carry the log forward rather than starting a new one each time.
- Write the closing update, not just a tick. It is the evidence the action happened.
- Review the overdue rows first at the next meeting.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
Why not keep this in a shared spreadsheet?
Keep it wherever it gets updated. In a great many groups the honest answer is that the shared file is opened by one person and the paper one is filled in by everybody. If your spreadsheet works, use it.
Related sheets
Issue Log
Track the things that have already happened separately from the things that might, so today's problems do not crowd out next month's risks.
OC-06 1 page
Risk Register
Hold the risks a group has identified in one place, with the controls that already exist recorded alongside them rather than assumed.
OC-05 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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