Meeting Minutes Sheet
Take minutes that stay useful, by giving most of the page to the two things anyone actually reads them for later: what was decided and who agreed to do what.
OC-01 2 pages
Office and committee · OC-03
Action Log
A free printable action log — numbered actions with owner, date raised, due date, status and the update that closed them.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep every agreed action in one place with a name and a date against it, so the next meeting starts from what happened rather than from memory.
Who it is for
Committees, project groups, site teams, small businesses and volunteer organisations.
How to use it
- Number the actions and keep the numbers — they become the shorthand people use.
- Fill in owner and due date in the meeting. Added later they are a guess.
- Carry the log forward rather than starting a new one each time.
- Write the closing update, not just a tick. It is the evidence the action happened.
- Review the overdue rows first at the next meeting.
What is on the sheet
One page, top to bottom:
Printed under the title: A running list of everything somebody agreed to do — who owns it, when it is due, and what has happened since.
Owner and date, every time. An action without an owner and a date is a wish. The two narrow columns in the middle are the ones that make this sheet work; fill them in at the meeting, not afterwards.
Write-on lines: Group, project or team · Log started · Sheet
Table, 14 rows: No. · Action · Raised · Owner · Due · Status · Update and date closed
Questions
Why not keep this in a shared spreadsheet?
Keep it wherever it gets updated. In a great many groups the honest answer is that the shared file is opened by one person and the paper one is filled in by everybody. If your spreadsheet works, use it.
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