Theatre Rehearsal Call Sheet
Have the right people in the right room with the right props at the right time, and let everyone not on the sheet know they have the day.
MU-29 1 page
Music and performance · MU-24
Show Report Sheet
A theatre show report template — act timings, technical notes, company and performance notes, absences and covers, front of house notes and director's space.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Give the director, the producer and tomorrow's crew one honest page about what happened tonight, written while it is still clear, instead of a chain of messages the next morning.
Who it is for
Stage managers and deputy stage managers of plays, musicals, opera and dance, from a professional house to a school or amateur production.
How to use it
- Fill in the production, the performance number and who was on the book.
- Take the timings from the book as each act goes up and comes down; work out the running times yourself.
- Log every technical fault by cue and department, and what was done about it.
- Note company matters — late entries, dries, injuries, who was off and who covered — and anything front of house that affected the show.
- Sign it, note who it was copied to, and file it with the production.
What is on the sheet
One page, top to bottom:
Printed under the title: The stage manager's account of one performance — timings, what went wrong technically, what the company did differently, who was off, and what the director or producer needs to hear before tomorrow.
Write-on lines: Production · Venue · Performance date · Perf no. · Stage manager · DSM / on the book · House count · Report copied to · House open · Act 1 up · Act 1 down · Interval · Act 2 up · Act 2 down · Running time
Technical notes — anything that did not do what it does in rehearsal
Table, 4 rows: Act / cue · Dept · What happened · Action / by whom
Company and performance notes — late entries, dries, changes, injuries
Table, 4 rows: Who / scene · Note · Reported to
Write-on lines: Off tonight · Covered by · First aid used? · Understudy call needed? · Front of house — latecomers, walk-outs, phones, incidents
Questions
Why does the sheet not say what a normal running time is?
Because there is no such thing outside your own production. Write tonight's timings in and compare them with the previous reports; a show that is drifting longer is visible from the file, not from a printed target.
Who should see a show report?
That is the company's decision, which is why there is a 'copied to' box rather than a list. Commonly the director, the producer and the heads of department, but the sheet does not assume.
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Also in the resources library
The same subject, with a version you can fill in on screen.
