Meeting Agenda Sheet
Circulate an agenda that keeps a meeting to time, by putting a named lead and a number of minutes against every item before anyone sits down.
OC-02 1 page
Clubs and teams · CB-11
Event Run Sheet
A free printable event run sheet — the running order minute by minute with a name against every item, plus a before-doors checklist.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Get the day out of one person's head and onto a page everybody can read, so the event does not stall when the organiser is dealing with something else.
Who it is for
Clubs, schools, churches, committees, small venues and anybody running an event with volunteers.
How to use it
- Write a name against every line. An item with no name attached does not happen.
- Print enough copies for everyone with a job, not just for yourself.
- Agree the weather contingency before the day and write it on the sheet.
- Keep the marked-up copy afterwards — it is next year's first draft.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Questions
How detailed should the running order be?
Detailed enough that somebody who was not at the planning meeting could pick up the sheet and know what happens next. That is the test, and most run sheets fail it by being written as reminders for the person who wrote them.
Related sheets
Duty Rota Sheet
Publish a volunteer rota far enough ahead that people can swap, with the swap recorded on the sheet.
CB-09 1 page
Risk Assessment Form
Record a risk assessment you have carried out yourself, in a layout that captures the part people forget: who is doing the further action, by when, and when it gets reviewed.
IN-02 2 pages
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
Sign-up is not live yet — we have not connected an email provider, so this form is switched off rather than quietly collecting addresses.