Show Report Sheet
Give the director, the producer and tomorrow's crew one honest page about what happened tonight, written while it is still clear, instead of a chain of messages the next morning.
MU-24 1 page
Music and performance · MU-30
Tour Day Sheet
A tour day sheet — venue and contacts, the day's schedule from lobby call to bus call, the hotel, travel to the next city and the dressing room details.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Answer every question the band and crew will ask today before they ask it, on one page that can be photographed and passed round the bus.
Who it is for
Tour managers, band leaders who tour-manage themselves, and crew chiefs on anything from a van tour to a theatre run.
How to use it
- Fill in the day number, the city, the venue and the ticket count in the morning or the night before.
- Write the local contacts with phone numbers — promoter, venue, production, driver.
- Set out the schedule in local time from lobby call to bus call.
- Add the hotel, parking and power, the drive to the next city and tomorrow's lobby call.
- Fill in the hospitality, Wi-Fi and dressing room details and hand it out.
What is on the sheet
One page, top to bottom:
Printed under the title: One day of a tour on one page — where we are, who to ring, what happens when, where we sleep and when the bus leaves. The tour manager writes it; everyone else reads it instead of asking.
Write-on lines: Tour / act · Day no. · Date · City · Show no. · Venue · Venue address · Capacity / tickets sold · Promoter / phone · Venue contact / phone · Production / phone · Driver / phone
Schedule — local time — in the order the day runs
Table, 9 rows: Time · What · Who · Where / note
Hotel, travel and the day after
Write-on lines: Hotel · Hotel address / phone · Check-in / out · Parking / bus / power · Hospitality / catering / buy-out · Wi-Fi / dressing rooms / showers · Drive to next city · Tomorrow's lobby call
Questions
Why no set times or curfew printed on the sheet?
Because they come from the promoter and the venue for that night, and they change. The schedule table is blank so the day's real times go in, whatever they are.
Is this the same as a run sheet?
A run sheet is the venue's or event's minute-by-minute plan for the show. A day sheet is the touring party's own view of the whole day, including where they sleep and when they leave. Both can exist for the same night.
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