Get-In and Get-Out Schedule
Put the truck, the lift, the crew call and the curfew on one page so the get-out is planned before the show rather than improvised after it.
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Music and performance · MU-01
Backline and Equipment Load List
A free printable band equipment load list — every amp, case, stand and bag itemised with its owner, ticked into the van, off at the venue and back in again.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Find out that the DI box is missing while you are still at the venue, not at the next rehearsal, and know whose it was.
Who it is for
Bands, function acts and anyone who drives a vanload of gear to a gig and back.
How to use it
- List every item once, with its owner and what case or bag it lives in.
- Tick the loaded column as each piece goes into the vehicle at home.
- Tick again as it comes off at the venue, and once more as it goes back in after the show.
- Anything without three ticks is either still on stage or was never packed — check before you drive off.
What is on the sheet
One page, top to bottom:
Printed under the title: Everything that goes in the van for a gig, itemised once and ticked out and back in — so the missing cable is noticed at the venue rather than at the next rehearsal.
Out, in and back. Ticks, not memory. Tick each item as it goes into the vehicle at home, again as it comes off at the venue, and again on the way back. A blank in the 'back in' column is the thing left on stage.
Write-on lines: Band / act · Gig / venue · Date · Vehicle · Loaded by · Unloaded by
Load list — one line per case, stand, amp or bag
Table, 12 rows: Item · Owner · Case / bag · Qty · Loaded · At venue · Back in · Notes
Questions
Why is there an owner column?
Because in most bands the gear belongs to individuals, not the band, and a borrowed cab or a dep's pedalboard is exactly what gets left behind. Knowing whose it is tells you who to ring and who to apologise to.
Can I reuse the same list for every gig?
Yes — the item list barely changes. Photocopy a filled-in blank and keep the original, so each gig gets its own set of ticks.
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