Get-In and Get-Out Schedule
Put the truck, the lift, the crew call and the curfew on one page so the get-out is planned before the show rather than improvised after it.
MU-09 2 pages
Music and performance · MU-06
Dressing Room Allocation Sheet
A free printable dressing room allocation sheet — which act or company has which room, from when until when, who holds the key, and a handback check after the show.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
One page at stage door that answers the question every arriving act asks, and shows each room was cleared and locked afterwards.
Who it is for
Stage managers, company managers and venue staff at theatres, festivals, concert halls and multi-act nights.
How to use it
- List the rooms from the venue plan with their facilities.
- Allocate each act, company or crew group with head-count and times.
- Note who holds the key or code for each room.
- After the show, tick each room cleared and the key back, and initial it with the time.
What is on the sheet
One page, top to bottom:
Printed under the title: Which act or company member has which room, when they need it, and what is in it — posted at stage door so nobody has to ask twice and nobody finds their room already taken.
Rooms once, people per show. Fill in the rooms from the venue plan, then allocate. Note who holds each key or code and who checks the room after the show: a dressing room left unlocked with bags in it is the commonest post-show complaint.
Write-on lines: Venue · Production / event · Date(s) · Stage manager
Allocation and handback — one row per room — allocate before, check and lock after
Table, 13 rows: Room · Allocated to · Heads · Times · Key / code · Facilities · Cleared · Key back · Checked by
Questions
Why the cleared and key back columns?
Because the argument about the broken mirror or the missing coat happens the next day, and a tick saying who checked the room and when settles it in a sentence.
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