Delivery Note
Send goods with a note, or check a delivery in properly, with the discrepancy line that settles arguments weeks later.
WT-14 2 pages
Warehouse and logistics · WL-11
Loading Bay and Vehicle Slot Sheet
A free printable loading bay booking sheet — one day of vehicle slots by bay, with haulier, registration, booked time, arrival and the time the bay was clear.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See at a glance which bay is free, who is late and which haulier keeps overrunning, from one sheet on the goods-in desk instead of a radio call.
Who it is for
Goods-in and despatch supervisors, gatehouse staff and anyone running a small depot's bays from a clipboard rather than a booking system.
How to use it
- Write the site, date, shift and the bays in use at the top.
- Enter each booked vehicle in slot order with its bay, haulier and whether it is a delivery or a collection.
- Fill in the actual arrival time and the time the bay was clear as each one happens.
- Note anything that upset the plan — late, turned away, waited for a bay — so the same haulier can be spoken to.
- Keep the day's sheet with the delivery and collection paperwork.
What is on the sheet
One page, top to bottom:
Printed under the title: One day at the loading bays — which vehicle is booked into which bay and when, when it actually arrived, and when the bay was clear again for the next one.
Booked time against real time. Slot lengths and turnaround times are yours to set: this sheet has no target printed on it. Write the booked time as agreed with the haulier, then the real arrival and the real clear time, and the gap between them tells its own story.
Write-on lines: Site / depot · Date · Shift · Bays in use
Bay bookings — one row per vehicle, in slot order — D = delivery, C = collection
Table, 12 rows: Slot · Bay · Haulier / carrier · Vehicle reg · D / C · Arrived · Bay clear · Pallets · Notes
Questions
Why is there no slot length or turnaround time printed?
Because a slot at a parcel hub is not a slot at a builders' merchant. How long a vehicle gets, and how long a bay may sit occupied, is set by your site and your hauliers. The sheet records booked against actual, and the difference is yours to judge against your own figure.
What if a vehicle turns up with no booking?
Give it a row anyway, write the arrival time in the slot column and mark it as unbooked in the notes. Unbooked arrivals are exactly the pattern this sheet is meant to make visible.
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