Despatch Note and Consignment Record
Send one copy with the goods and keep one at the bench, so a short delivery can be traced to the line that was packed, checked and signed for.
WL-07 1 page
Warehouse and logistics · WL-05
Courier Collection Manifest
A free printable courier manifest — every consignment handed to one courier on one collection, by tracking number, recipient and pieces, with a signature.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Prove a parcel left the building on a given day, on paper the driver signed, instead of waiting for a scan that may never have happened.
Who it is for
Despatch clerks, packing benches and small businesses that hand parcels to a courier at a set collection time.
How to use it
- Write the courier, account and collection date at the top before the van arrives.
- List each consignment from its label as you print it — tracking number, recipient, pieces, weight and service.
- Have the driver count the pieces and tick each row as it goes on the van.
- Fill in the totals and note anything refused or left behind, and why.
- The driver signs and writes the time; keep the sheet with the day's despatches.
What is on the sheet
One page, top to bottom:
Printed under the title: Every consignment handed to one courier on one collection, listed by its tracking number and signed for by the driver — the page you go back to when a parcel is said never to have been sent.
Signed at the door. Fill this in before the driver arrives, from the labels as you print them, and have the driver count and sign at the bottom. A manifest signed by the driver settles the question of whether a parcel left the building; a scan record on someone else's system may not.
Write-on lines: Courier · Account no. · Collection date · Driver name · Vehicle reg
Consignments handed over
Table, 9 rows: No. · Tracking / consignment no. · Recipient · Town / postcode · Pcs · Weight · Service · Chk
Write-on lines: Total consignments · Total pieces · Time collected · Any refused or left behind (why)
Signature strip: Handed over by · Driver signature · Date / time
Questions
Why keep a paper manifest when the courier's system has the scans?
Because the scans are on their system and show what they scanned, not what you handed over. A manifest with the driver's signature is your record, made at the door, and it settles a missing-parcel dispute faster than an argument about scan timestamps.
What if the courier collects more than once a day?
Start a new sheet for each collection. A manifest is one driver, one van, one signature; mixing two collections on one page loses the point of it.
Related sheets
Load and Delivery Manifest
Give a driver one sheet showing the whole run, with a signature line per drop and a place to record refusals and returns.
GF-03 1 page
Delivery Note
Send goods with a note, or check a delivery in properly, with the discrepancy line that settles arguments weeks later.
WT-14 2 pages
Goods In and Booking Record
Find a late slot, a damaged pallet or an unbooked delivery by date and supplier, from one line written when the vehicle was on the door.
WL-10 1 page
