Storage Unit Register
Keep the units themselves on record, so a damp corner, a sticking door or a unit out of use is written against its number rather than remembered.
SL-12 1 page
Self storage and removals · SL-13
Unit Condition and Clear-Out Record
Storage unit condition sheet — the state of a unit on the day it is emptied, anything left behind, the work needed and when it was ready to let again.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle what a unit looked like when a customer left, and what became of anything they left in it, on one signed page instead of a string of texts.
Who it is for
Storage operators, container yards and landlords of lock-ups handling the end of a let — especially one where the customer has stopped answering.
How to use it
- Fill in the unit, the customer and the date it was emptied, and note whether the customer was there.
- Go round the unit part by part — floor, walls, door, lock, light — and describe each as found, with a photo reference.
- List everything left behind, however small, and record what was done with it and when.
- Note the cleaning and repairs needed, tick them off as they are done, and write the date the unit was ready to relet.
- Have the customer sign if they are present; if not, the inspector signs alone.
What is on the sheet
One page, top to bottom:
Printed under the title: A unit on the day it is emptied — what state the walls, floor, door and lock were in, anything left behind and what was done with it, the cleaning needed and the date it was ready to let again.
What was found, not what is owed. Record what was found, plainly, and what happened to it. Whether goods left behind may be kept, sold or disposed of, or damage charged for, is for your agreement and the rules where you trade — not this sheet.
Write-on lines: Unit no. · Site · Customer leaving · Date vacated · Customer present?
Table, 5 rows: Part of unit · As found · Damage? · Photo ref. · Work needed · Done
Left behind — anything at all — including rubbish, packaging and the lock
Table, 4 rows: Item · Qty · Condition · What was done with it · Date · By
Signature strip: Cleaned and repaired on · Ready to relet from · Inspected by (signature) · Customer signature, if present
Questions
Can I use this to decide what to do with goods left behind?
No. It records what was found and what you did with it. Whether goods may be kept, sold or disposed of, and after how long, is a matter for your agreement and the rules where you trade — the sheet deliberately does not say.
Why is there no charge column for damage?
Because whether damage can be charged for, and at what rate, is set by your own agreement, not by a sheet. Record the damage plainly and photograph it; what follows is between you and the customer.
Related sheets
Unit Let and Handover Record
Start every let the same way, with the unit shown empty, the access explained and the lock number written down before the first box goes in.
SL-14 1 page
Move-Out Condition Report
Compare like with like at the end of a tenancy, so any deduction rests on a documented difference rather than an impression.
RP-11 1 page
End of Tenancy Cleaning Checklist
Agree what has been cleaned and what has not, in writing, before the keys and the deposit change hands. Both parties sign the same piece of paper.
CR-03 2 pages
