Container and Yard Space Register
See at a glance which spaces are let, which are empty and who is behind on payment, without opening a single customer file.
SL-01 1 page
Self storage and removals · SL-02
Goods in Storage Inventory Record
A free printable storage inventory sheet — each item placed in a unit with quantity, packing, condition on arrival and a label number, signed by both sides.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle what was stored and what state it was in before there is anything to argue about, with one signed page per drop-off.
Who it is for
Storage operators taking goods into a unit or container on a customer's behalf, and removal firms who store as well as move.
How to use it
- Fill in the customer, unit and date at the top before unloading starts.
- Write each item on its own row as it comes off the van, with a label number.
- Note existing scratches, dents and wear in the condition column, plainly.
- Have the customer and the member of staff both sign the foot of the sheet.
- Fill in the date-out column as items leave, and keep the sheet with the file.
What is on the sheet
One page, top to bottom:
Printed under the title: What went into one unit on one day, item by item, with its condition on arrival and both signatures — so nobody argues later about what was stored or what state it was in.
Condition on arrival, in writing. Describe each item as it actually is, including marks and damage already there. This sheet records what was handed over; whether anything is covered, and for how much, is a matter for the customer's own cover and your agreement, not this page.
Write-on lines: Customer · Unit / container no. · Date in · Checked in by
Items placed in storage
Table, 10 rows: Ref · Item / description · Qty · Packed? · Condition on arrival · Label / tag no. · Date out
Signature strip: Customer signature · Staff signature · Date
Questions
Why is there no value column?
Because a valuation is the customer's business and their insurer's, not the storage operator's. The sheet records what was handed over and its condition; what it is worth and whether it is covered belong on the Storage Insurance Declaration Record and in your own agreement.
What if the customer packs the boxes themselves?
Write the box as the item, mark it packed, and describe the outside of it. You can only record what you saw, and a sealed box is a sealed box.
Related sheets
Storage Insurance Declaration Record
Have a dated record of what each customer told you about cover, in their words, before it is ever needed.
SL-10 1 page
Packing and Carton Count Sheet
Know at the door of the new address whether every carton that was packed has come off the van, instead of finding out a week later.
SL-04 1 page
Moving Inventory and Box Log
Know what is in every box and where it is meant to end up, so you can find the kettle on the first night and tell on the day whether anything is missing.
MB-02 1 page
