Rental property · RP-11

Move-Out Condition Report

A free printable check-out report — the condition of each room set against how it was at move-in, with the change and the action noted.

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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.

Print it and write on it

A4 44 kB US Letter 44 kB

Fill it in type and save

A4 100 kB US Letter 100 kB

The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.

What this sheet is for

Compare like with like at the end of a tenancy, so any deduction rests on a documented difference rather than an impression.

Who it is for

Landlords, agents and tenants at the end of a tenancy.

How to use it

Work from the move-in report, line by line. Record the change, not the condition.
Photograph anything you intend to claim for, from the same angle as before if you can.
Take final meter readings and record the keys returned.
Get a forwarding address before the tenant leaves.
Both sides sign. Anything not agreed, write down as not agreed.

What is on the sheet

One page, top to bottom:

Printed under the title: The condition of every room at the end of a tenancy, set against how it was at the start.

Compare against the move-in report. Work from the move-in report, room by room, and record the difference rather than the condition. Fair wear and tear is a judgement, and what counts as fair depends on how long the tenancy ran — no thresholds are printed here. This is a record sheet, not a legal document and not legal advice. What a tenancy requires — notice periods, deposit protection, the certificates that must be held and how long records must be kept — depends entirely on where the property is. Establish those locally and keep this alongside them.

Write-on lines: Property · Tenant · Inspected on · By

Table, 8 rows: Room · Item or surface · At move in · At move out · Change noted · Photo ref · Action

Write-on lines: Meter readings — electricity · gas · water · Keys returned · Photographs kept where · Forwarding address

Signature strip: Landlord or agent · Tenant · Date

Questions

Is this a legal document?

No, and it is not legal advice. It is a record sheet. What a tenancy legally requires — notice periods, how a deposit must be held, which certificates must be in place and how long records must be kept — depends entirely on where the property is, and it changes. Nothing of that kind is printed here. Establish what applies to you locally and keep this alongside it.

What counts as fair wear and tear?

No thresholds are printed on this sheet, deliberately. What is fair depends on how long the tenancy ran, how many people lived there and what the item was like to begin with — which is exactly why the move-in report matters.