Storage Payment and Arrears Record
Know exactly where one customer's account stands, and show what was said and when if it ever has to be argued.
SL-11 1 page
Self storage and removals · SL-14
Unit Let and Handover Record
A free printable storage unit handover form — the customer's details, the unit and terms from the agreement, what was shown and issued, and both signatures.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Start every let the same way, with the unit shown empty, the access explained and the lock number written down before the first box goes in.
Who it is for
Self storage sites, container yards and anyone letting a lock-up who wants a one-page record of the handover to sit on top of the signed agreement.
How to use it
- Take the customer's contact details and note what identification was seen — your own site practice decides what to ask for.
- Copy the unit, dates, fee and notice terms from the signed agreement into the boxes; do not fill them from memory.
- Walk the customer to the unit and tick each item in the door section as it is actually done.
- Write in the lock or key number and access reference issued, and any existing marks pointed out.
- Both sign, and the sheet is filed with the agreement.
What is on the sheet
One page, top to bottom:
Printed under the title: The first day of a let on one page — who the customer is and how to reach them, the unit and what was agreed, what was shown and issued at the door, and both signatures before the first box goes in.
The handover, not the agreement. This is the record that a handover happened and what it covered. The terms — fee, notice, what may be stored, what happens on arrears — are in the agreement the customer signs; copy the boxes below from that, not from memory.
Write-on lines: Customer / business · Phone · Email · Address · Second contact · ID seen (type) · ID ref. / last digits · Proof of address? · Seen by
The unit and what was agreed — copied from the signed agreement
Write-on lines: Unit no. · Size / type · Let from · Minimum term (yours) · Notice (yours) · Fee (yours) · Billed how often · Deposit taken, if any · First payment · Agreement ref.
At the door — tick what was done — leave a box empty if it was not
- Unit opened and shown empty, dry and clean before anything went in
- Door, lock fitting and light checked working in front of the customer
- Any existing marks or damage inside the unit pointed out and noted below
- Customer's own padlock fitted, or a lock issued and its number written below
- Access explained — code reference, fob or key, your site's hours, trolleys and lifts
- What may not be stored, per your agreement, gone through with the customer
- Where to find staff, and who to call out of hours, given in writing
Write-on lines: Lock / key no. issued · Access code ref. / fob no. · Existing marks noted
Signature strip: Customer signature · Staff signature · Date
Questions
Is this the storage agreement?
No. It is the record that a handover happened and what it covered. The terms — fee, notice, what may be stored, what happens on arrears — live in the agreement the customer signs, and this page only copies the few figures it needs from there.
Why does the sheet not say what identification to ask for?
Because that is your site's own practice and may be shaped by the rules where you trade. The boxes record what was seen and by whom; they do not set a standard.
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