Container and Yard Space Register
See at a glance which spaces are let, which are empty and who is behind on payment, without opening a single customer file.
SL-01 1 page
Self storage and removals · SL-05
Padlock and Access Code Register
A free printable storage padlock register — which lock, key or gate code goes with which unit, who holds it, and a log of every issue, return, loss and reset.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Answer the two questions that matter when a key goes missing or a customer leaves: who has access to that unit, and when was it last changed.
Who it is for
Self-storage sites, container yards and lock-up landlords who issue padlocks, keys or gate codes to customers.
How to use it
- List every unit and gate once, with its lock type and key or code reference.
- Record who holds the key and who holds the spare.
- Log every hand-over, loss and code reset in the movements table with a date.
- Change the lock or code when a customer leaves, and log that too.
- Keep the sheet where only staff can read it.
What is on the sheet
One page, top to bottom:
Printed under the title: Which padlock, key or gate code belongs to which unit and who holds it, with a line for every change of hands — so a lost key or a customer who has left can be dealt with rather than wondered about.
Staff only. Keep this sheet where only staff see it, and write codes as your own site practice allows — a reference to the code, not the code itself, is often the better choice. When a customer leaves, the lock or code is changed and that change is logged here.
Write-on lines: Site · Register started · Kept by
Locks and codes in use — one row per unit or gate
Table, 4 rows: Unit / gate · Lock type · Lock / key no. · Code ref. · Held by · Spare held by · Issued · Changed
Key and code movements — every hand-over, loss or reset
Table, 5 rows: Date · Unit / gate · What happened · From · To · Logged by
Questions
Should the actual code be written on the sheet?
That is your site's call. Many operators write a reference to the code rather than the code itself, so the sheet is useless to anyone who should not have it. The column is labelled as a reference for that reason.
How is this different from the Key Control Register?
That one is a general key cabinet log. This is built around storage units: it pairs each unit with its lock, its holder and its spare, and expects customers to hold keys as well as staff.
Related sheets
Storage Site Security Round Sheet
Show that the site was walked and every unit door looked at, and give anything found a time, an action and a name.
SL-08 1 page
Key Control Register
Know at a glance which keys are out and with whom, and be able to say honestly how many copies of any of them exist.
AS-02 1 page
Property Key Register
Know how many keys exist and where they are, so you can tell whether a lock actually needs changing.
RP-12 1 page
