Recording Session Track Sheet
Open a session file months later and know what every track is, how it was recorded and which take was the keeper, without soloing them one by one.
MU-21 1 page
Music and performance · MU-28
Studio Time and Billing Log
A studio session billing log — every booking for one client's project with start, finish and billable hours, room and engineer, extras, charged and paid.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know at any point how many hours a project has used and what is still owed, and have the record that settles the conversation when a client remembers it differently.
Who it is for
Studio owners, freelance engineers who hire rooms, and rehearsal or project studios that bill by the hour or by the day.
How to use it
- Write the agreed rate and any deposit in the header once.
- Log every session as it happens, including cancellations if you charge for them.
- Put hire, media and session players in the extras column so they are not forgotten at invoice time.
- Keep the running total up to date and note when files were released and to where.
What is on the sheet
One page, top to bottom:
Printed under the title: A studio's record of one client's project — every session booked and used, hour by hour, with the extras that get forgotten and the money that has and has not arrived. The rate is whatever you agreed; write it in once and the log only needs the hours.
Write-on lines: Studio · Client / artist · Project · Booked by / contact · Rate agreed (per hour / day) · Deposit taken · Invoice ref
Sessions — one row per booking — including the ones that were cancelled
Table, 11 rows: Date · Start · Finish · Hours · Room / engineer · Work done · Extras · Charged · Paid
Running total
Write-on lines: Hours to date · Charged to date · Paid to date · Balance owed · Files released? · Files / masters held until · Delivered to (drive, link, format) · Signed off by
Questions
Why is there no rate printed on the sheet?
Because studio rates vary by room, by city and by the day of the week, and the one you charge is your own business. The header has a blank for it so the log only needs hours.
What about the rule that files stay until the bill is paid?
Whether you hold masters until payment is your policy, not the sheet's. There is a box to record what you told the client, so the terms are on the same page as the hours.
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