Stock Take Sheet
Count stock area by area and see the variance beside the count, so a stock take produces a number you can act on rather than a vague reassurance.
WT-07 1 page
Music and performance · MU-14
Merch Stock and Sales Sheet
A free printable merch sales sheet for a band — stock counted in and out per item and size, comps noted, then a cash-up so the takings and the boxes agree.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know exactly what sold and what the tin should hold at the end of the night, and see which sizes to reorder before the next run.
Who it is for
Bands, solo acts, tour managers and whoever is behind the merch table at a gig, festival or market.
How to use it
- Write the float in and any agreed venue cut at the top before doors.
- Count every item and size in and write the price you are charging beside it.
- Note anything given away — guest list, the band, promo — so it does not look like theft at the count-out.
- Count out after the last sale and work the sold figure from the three counts.
- Cash up, subtract the float and any venue cut, and have someone else check it.
What is on the sheet
One page, top to bottom:
Printed under the title: The merch table for one show — counted in before doors, counted out after the last sale, with the float, the takings and anything given away, so the money and the boxes agree. Prices are whatever you charge and the venue's cut is whatever was agreed; both are blanks.
Write-on lines: Band / act · Venue · Date · Seller · Float in · Card reader / account · Venue cut (if agreed) · Stock stored where
Stock — one row per item and size
Table, 10 rows: Item · Size / variant · Price · In · Comped / given · Out · Sold · Takings
Cash-up
Write-on lines: Cash counted · Card total · Less float · Less venue cut · Net to band · Counted by · Checked by · Discrepancy / notes
Questions
Why no prices or venue percentage printed on it?
Because prices are yours and a venue's cut, where there is one, is whatever was agreed for that night — there is no standard figure. Both are blanks to fill in before you start selling.
What if we sell at several shows on one run?
Use one sheet per show, and carry the count-out from one night as the count-in for the next. The comped column is what keeps the running total honest over a tour.
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Also in the resources library
The same subject, with a version you can fill in on screen.
Book Event Stock and Sales Sheet
Copies of each title and format brought to the event.
WR-992 Record PDF Excel Online
