Tool and Equipment Inventory
Get every tool you own onto one register with its serial number, so a theft, a fire or a claim starts from a list instead of from memory.
WT-01 1 page
Music and performance · MU-18
PA System and Cable Inventory
A free printable PA equipment inventory sheet — speakers, amps, desk, mics and stands listed with serials, then cables counted by type and length per gig.
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2 pages. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Know what you own, what went out in the van and what came back, and which cable failed so it is tested before it is packed again.
Who it is for
Bands who own their PA, small hire companies, venues, churches and community halls with a sound system, and school music departments.
How to use it
- List every box, amp, mic and stand once with its serial and case.
- List cables by type and length in your own units — one row per kind.
- Before a gig, write the quantity going out against each line.
- After the gig, count back in and put any failed cable in the faulty column.
- Keep the sheet with the kit and start a fresh one when the list changes.
What is on the sheet
2 pages, in this order:
Page 1
Printed under the title: Everything in the PA — speakers, amps, desk, mics, stands and the cables that connect them — identified once, then counted out and back in for every gig.
Count the cables by type and length. Cables are the things that go missing, so they get their own count by type and length rather than one line saying 'cables'. Lengths are whatever you own; write them in. A cable that failed on the night goes in the faulty column so it gets tested or binned rather than packed again.
Write-on lines: Owner / band / venue · Stored at · Counted by · Date
Boxes, amps, desk, mics and stands — type: top, sub, amp, desk, mic, DI, stand
Table, 14 rows: Item (make / model) · Type · Serial no. · Qty · Case / bag · Condition · Out · Back
Page 2
Cables — one row per type and length
Table, 23 rows: Cable type · Length · Ends · Qty owned · Out · Back · Faulty · Notes
Questions
Why count cables separately instead of as one line?
Because 'cables: lots' is how a five-metre XLR vanishes. Counting by type and length is the only way to notice one is missing while you still know where it was last used.
Is this an insurance inventory?
It can support one — serials and make and model are there — but its everyday job is the out-and-back count. For a valuation record, the Home Contents Inventory or Asset Register is the better fit.
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