Pitch Condition and Handover Record
Settle what a pitch looked like on the day it was handed back, rather than arguing about ruts and scorch marks a fortnight later.
CP-12 1 page
Caravan parks and campsites · CP-11
Pitch Allocation and Booking Sheet
A free printable campsite pitch booking sheet — pitch number, party and unit type, arrival and departure, hook-up and vehicle registration, one row per booking.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
See at a glance what is let and what is free, so the answer to a phone call comes off the sheet instead of out of somebody's head.
Who it is for
Wardens and reception staff at a caravan park, touring site, campsite or certificated location, and anyone letting a handful of pitches on a farm.
How to use it
- Fill in the site and the week or period once at the top.
- Enter bookings by pitch number, so the gaps are visible as you write.
- Record the unit type and whether the pitch is on a hook-up when the booking is taken, not on arrival.
- Note the vehicle registration for each party, and any awning, dog or late arrival in the notes.
- Keep the finished sheet with the arrivals paperwork for the period.
What is on the sheet
One page, top to bottom:
Printed under the title: Who is on which pitch, in what, from when to when — the one sheet the office works from when the phone rings and somebody asks whether there is space on Friday.
Ordered by pitch, not by name. Write the pitch number first and the party second. A booking sheet ordered by name tells you who is coming; ordered by pitch it also tells you what is free, which is the question you are actually being asked.
Write-on lines: Site · Week or period · Taken by
Pitches let — one row per booking
Table, 12 rows: Pitch · Party name · Unit · Arrives · Departs · Party · Hook-up · Vehicle reg · Notes
Questions
Why is there no price or deposit column?
Because charges are yours and vary by pitch, season and length of stay. This sheet is about occupancy — who is where and for how long. Money taken belongs on your own takings or booking records, where it can be reconciled properly.
Can it be used for tents as well as touring vans?
Yes. The unit column takes whatever turns up: tent, trailer tent, campervan, motorhome or caravan. Pitch type and what each pitch will take is site knowledge, so it is left to you to write in.
Related sheets
Touring Van Movement Log
Know where a unit went and who was handling it, which is the question that matters when something gets clipped or a pitch turns out to be double-booked.
CP-19 1 page
Seasonal Pitch Agreement Record
Keep everything about a seasonal holder on one page, so the unit can be identified and the right person reached without going through three folders.
CP-13 2 pages
Holiday Let Guest Register
Keep a simple register of who stayed and when, in a form you can produce if somebody asks for it.
RP-05 1 page
