Holiday Let Changeover Checklist
Run the same changeover every time, and catch damage before the next guest arrives and it becomes untraceable.
RP-03 2 pages
Rental property · RP-05
Holiday Let Guest Register
A free printable guest register — arrival and departure, lead guest, contact details, party size and booking reference, one line per stay.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Keep a simple register of who stayed and when, in a form you can produce if somebody asks for it.
Who it is for
Holiday lets, B&Bs, guest houses, glamping sites and short-let hosts.
How to use it
- Fill it in at check-in rather than from the booking system afterwards.
- Record enough contact detail to reach the lead guest after they leave.
- Keep it locked away, not on a shelf in the property.
- Delete or destroy old sheets once you no longer need them.
What is on the sheet
One page, top to bottom:
Printed under the title: Who stayed, when they arrived and left, and how to reach them — one line per booking.
Check what your own rules require. Some countries require the keeper of a holiday let or guest house to hold a register, and specify what it must contain and how long it must be kept. Others require nothing. This is a plain register, not any particular country's statutory form — check what applies to you.
It holds other people's data. This sheet holds personal data about other people. Keep it locked away rather than on a shelf in the property, do not keep it longer than you need to, and do not use it for marketing unless the guest agreed to that separately.
Write-on lines: Property · Owner or keeper · Year
Table, 10 rows: Arrived · Departed · Lead guest name · Nationality · Address or contact · Adults · Children · Booking ref · Notes
Write-on lines: Kept until · Stored where · Reviewed
Questions
Am I required to keep a register?
In some countries the keeper of a guest house or holiday let must keep one, and the rules specify what it contains and how long it is kept; in others there is no such requirement. This is a plain register rather than any particular country's statutory form. Check what applies to you.
What about data protection?
This sheet holds other people's personal data, so treat it accordingly: keep it secure, keep it no longer than you need, and do not use it for marketing unless the guest agreed to that separately. If you are unsure what applies where you are, check rather than assume.
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Know who is on the premises at any moment, and be able to take that answer to the assembly point as a single sheet of paper.
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