Holiday Let Guest Register

What this sheet is for

Keep a simple register of who stayed and when, in a form you can produce if somebody asks for it.

Who it is for

Holiday lets, B&Bs, guest houses, glamping sites and short-let hosts.

How to use it

1. Fill it in at check-in rather than from the booking system afterwards.
2. Record enough contact detail to reach the lead guest after they leave.
3. Keep it locked away, not on a shelf in the property.
4. Delete or destroy old sheets once you no longer need them.

What is on the sheet

The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.

Questions

Am I required to keep a register?

In some countries the keeper of a guest house or holiday let must keep one, and the rules specify what it contains and how long it is kept; in others there is no such requirement. This is a plain register rather than any particular country's statutory form. Check what applies to you.

What about data protection?

This sheet holds other people's personal data, so treat it accordingly: keep it secure, keep it no longer than you need, and do not use it for marketing unless the guest agreed to that separately. If you are unsure what applies where you are, check rather than assume.