Pitch Allocation and Booking Sheet
See at a glance what is let and what is free, so the answer to a phone call comes off the sheet instead of out of somebody's head.
CP-11 1 page
Caravan parks and campsites · CP-12
Pitch Condition and Handover Record
A free printable pitch handover sheet — the state of the ground, hook-up post, litter and waste as one party leaves and the next arrives, damage initialled.
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One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Settle what a pitch looked like on the day it was handed back, rather than arguing about ruts and scorch marks a fortnight later.
Who it is for
Site wardens and groundstaff turning pitches round between parties on a touring site, campsite or holiday park.
How to use it
- Walk the pitch as soon as the party leaves, before anything is tidied.
- Note the ground, the hook-up post and whether waste and litter were cleared.
- Write any damage or missing item plainly, in the words you would use to describe it to the person who caused it.
- Tick the pitch as ready only once it is fit for the next arrival.
- Initial each row, so there is a person behind every check.
What is on the sheet
One page, top to bottom:
Printed under the title: The walk round a pitch after one party leaves and before the next one arrives — grass, hardstanding, hook-up post, waste and anything left behind or broken.
Noted on the day, not later. The point of writing it down is the argument you do not have later. A pitch noted as scorched, rutted or missing a post cover on the day it was handed back is a fact; the same thing noticed a fortnight later is an opinion.
Write-on lines: Site · Week or period · Checked by
Pitch turnarounds
Table, 12 rows: Date · Pitch · Party leaving · Ground · Hook-up post · Litter & waste · Damage or loss · Ready · Checked by
Questions
Why is there no charge column for damage?
Because what you recover and how you handle it are set by your own terms and the agreement the party signed. This sheet is the evidence that something was damaged and when it was found; the charging decision sits elsewhere.
Should the departing party sign it?
It helps when they are still on site and the finding is obvious, but plenty of parties leave at first light. A dated, initialled entry made on the day is the useful thing; a signature is a bonus, not the point.
Related sheets
Site Warden Daily Round Sheet
Walk the same route every time so the far corner gets looked at, and leave a written note of what needs doing rather than a memory of it.
CP-17 2 pages
Touring Van Movement Log
Know where a unit went and who was handling it, which is the question that matters when something gets clipped or a pitch turns out to be double-booked.
CP-19 1 page
Holiday Let Changeover Checklist
Run the same changeover every time, and catch damage before the next guest arrives and it becomes untraceable.
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