Handyman Job Sheet

Who this is for

One visit, a list of small jobs, a price against each. The task table takes every item on the customer's list with the time it actually took and what it comes to, so the total at the foot is built from the work rather than rounded to a half day.

Handypeople, property maintenance operatives and multi-trade workers who do six small jobs in a morning and need to show the customer what each one cost.

What this helps you track

• Every task on the customer's list, ticked off as it is done
• The time each task actually took, not an estimate for the visit
• A price per task from your own rate, or a fixed price per job
• Materials bought or carried, with quantities and cost
• The jobs you could not do, with the reason and what is needed next time

How to use it

1. Fill in the job number, date, customer, address and a contact number, and name the operative on site.
2. Write the customer's list into the task table before you start, one line per job, with the room or location.
3. As each task is finished, tick it off and write in the time it took and your rate — the amount works itself out.
4. Put anything you bought or carried in the materials table, with the quantity and price.
5. List what you could not finish and why in the last table, read the totals, and have the customer sign for the visit.

Formats

• Printable PDF (A4 and US Letter)
• Fillable PDF with form fields
• Fill in online, saved in your browser
• Excel / Google Sheets workbook

The printable is laid out inside a box that fits both A4 and US Letter, so the two files are identical and neither one is scaled. The fillable PDF has real form fields. The workbook uses plain formulas only — SUM, IF, COUNTIF and the like — so it opens in Excel, LibreOffice and Google Sheets without anything breaking, and every calculated cell is grey so you can see which figures it worked out.

How to print

Download the A4 or US Letter file to match the paper in your printer, open it in a PDF reader and print at 100% — not "fit to page", which shrinks the writing space. Both files leave a 14 mm margin, which clears the unprintable edge on home printers. To print the online version with your entries in it, use the Print this sheet button, which prints only the sheet and none of the page around it. More on printing.

Questions

Why price each task rather than the visit?

Because a customer who sees a single figure for four hours asks what took so long, and a customer who sees five priced lines does not. It also tells you which small jobs are worth doing next time.

How do I charge a minimum or a half day?

Put it on its own task line with 1 in the hours and the charge in the rate column, and describe what it covers. No minimum charge, call-out fee or rate is built into this sheet.

What goes in the further work table?

Anything you looked at and did not complete: a part you did not have, a job that turned out to be bigger, work that needs another trade. Write what is needed so it can be quoted properly.

Can the customer add jobs while I am there?

That is what the blank lines are for. Write the new task in, agree the time with them before you start it, and let the total move in front of them rather than afterwards.