Small business paperwork

Quote and Job Tracker Spreadsheet

Quotes followed through to finished jobs, with your win rate, the gap between quoted and actual, and the margin you really made.

Download the spreadsheet · 18 kB

.xlsx · 2 tabs · opens in Excel, LibreOffice, Numbers and Google Sheets · no sign-up

What it works out for you

Win rate — how many quotes turned into jobs, and what share of value
Actual against quoted on every job, in money and percentage
Margin per job once costs are taken off
Average job value, and the total value still sitting in open quotes

Who it is for

Trades, contractors and any business that quotes before it works.

What is inside

2 tabs: Read me, Quotes and jobs. The first is a Read me that explains the file in plain words and says what it deliberately does not contain.

Cells come in two colours. Cream cells are yours to fill in. Grey cells work themselves out — leave them alone unless you want to change the sum, in which case go ahead, nothing is locked.

It opens blank, and that is correct

This is an empty workbook, so every grey cell is empty until there is something to work from. Type into two or three cream cells and the grey ones beside them fill in straight away. If you download it, open it and see nothing but headings, nothing has gone wrong — the sheet simply has no figures yet.

One thing worth knowing: a file preview — in Google Drive, in a phone’s file browser, in Windows Explorer — often shows calculated cells as blank even after you have filled the sheet in, because a preview does not run formulas. Open the file properly in Excel, Numbers, LibreOffice or Google Sheets and the figures appear.

Amounts and figures

Amounts are plain numbers with no currency symbol, so the same file suits any country. Format the column as your own currency if you would rather see one. There are no rates, intervals or targets of ours anywhere in the file — every figure of that kind is a cell waiting for the one that applies to you.

The printable versions

The same job on paper, for a folder or a clipboard. Free PDFs, A4 and US Letter.

Estimate and Quotation Sheet

Price a job in writing, with the exclusions written down, so both sides know what was and was not covered before the work starts.

IM-02 1 page

Job Sheet

Capture a job while you are still standing in it: what was asked for, what was done, what went into it and how long it took.

WT-05 2 pages

Work Order and Materials Record

Run a job that lasts longer than a day without losing track of what was ordered, what arrived, and what changed after the work started.

WT-06 2 pages

Questions

Is it really free?

Yes. No sign-up, no email address, no trial. Download it, use it, change it, keep it. The site is paid for by advertising elsewhere on it, not by this file.

Will it work in Google Sheets?

Yes. Google Drive → New → File upload → pick the file, then open it with Google Sheets. Every formula is deliberately a plain one, so nothing breaks in the move.

Does it work in Excel, LibreOffice or Numbers?

Yes. It is an ordinary .xlsx file with no macros and no add-ins. Anything that opens spreadsheets will open it.

Can I change the formulas?

Please do. Nothing is locked or password protected, and the formulas are ordinary ones you can read. If your situation needs a different sum, change the sum.

Are there any figures built into it?

No rates, intervals, targets or thresholds of ours. Where a figure like that is needed there is a cell for you to enter your own, taken from your handbook, lender, insurer or tax authority. We do not know your circumstances and will not guess at them.