Landlord Maintenance Records: What to Keep
Why response time is the figure that decides most tenancy disputes, how to keep evidence that holds up, and why every requirement here has to be checked locally.
Guide
Property records · PR-05
Contractor and Tradesperson Log
A free printable log of every trade who has worked on a property — contact details, work done, cost, and whether you would use them again.
Download Free · no sign-up
One page. Choose your paper size — both versions are laid out identically, so neither one gets shrunk to fit.
Print it and write on it
Fill it in type and save
The fillable versions have real form fields — open them in any PDF reader, type into them and save. Printing help.
What this sheet is for
Remember who did what, what it cost, and who was worth calling back — and have a dated record if a dispute ever starts.
Who it is for
Homeowners, landlords and anyone managing renovation or repair work.
How to use it
- Fill in a line while the trade is still on site, or the same day.
- Record the company and a direct contact, not just a first name.
- Note the cost even if it was a quote you did not take.
- Use the last column honestly — it is the most useful one.
What is on the sheet
The layout is fixed at a size that fits both A4 and US Letter, so the A4 and Letter files are visually identical and print at full size on either. Rows are set at a height that an adult can actually write a date and a few words into with a pen — most printable tables are built in a word processor and never tested with one.
Read next
What Home Service Records Are Worth When You Sell
Why a documented maintenance history changes how buyers and surveyors behave, and which records are actually worth keeping for a sale.
Guide
Related sheets
Home Service History Register
Keep one continuous record of everything that has been serviced, repaired or replaced, so the history of the building exists in one place rather than in a drawer of loose invoices.
PR-02 1 page
Warranty and Receipt Register
Turn a failure into a claim instead of a bill, by knowing what is still covered before you call someone out.
PR-04 1 page
Rental Property Maintenance Log
Show what was reported, when, and how quickly it was dealt with — which is what disputes actually turn on.
RP-01 1 page
One new sheet, most weeks
We are building this library out steadily. Leave an address and we will send the new sheets as they are finished — nothing else, and no more than one email a week.
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